Case Study 2 Most travelers call 13 months in advance to book a room at Signal Mountain

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Case Study 2
Most travelers call 13 months in advance to book a room at Signal Mountain Lodge in Grand Teton National Park. After you process a credit card (payment for the first night), you write to confirm the booking. The confirmation contains the amount charged to the credit card, the date the reservation was made, the confirmation number, the type of room (Lakefront Retreat or Mountainview Retreat), and the date guests will arrive and leave. The deposit amount and amount quoted per night is the rate for the current calendar year. However, guests will be charged rates for the calendar year of stay, which is likely to increase by around 4% to 5%. In addition to paying a new rate for each additional night, guests must pay the difference between the deposit amount and the new rate for the first night. Anyone who wants a refund must cancel the booking in writing four days before the scheduled arrival date.
Cancellations can be sent by fax: The fax number is on the letterhead that will be printed. Limited parking space. People carrying large motorbikes, boats, or camp trailers may have to park in the main parking area rather than to the right by their cabins. All cabin-style rooms with three to four rooms in each building. There are no rooms in the main lodge. People need to walk from their cabin to the restaurant, unless they cook for themselves.
Both Lakefront and Mountainview Retreats have kitchens with microwaves, but guests must bring their own cooking utensils, dishes, supplies and food. The bedroom area (with a large bed at Lakefront Retreats and a medium size bed at Mountainview Retreats) has a sliding barrier that can separate it from the sitting area, which has a sofa bed.
Because the deposit pays for the first night (minus any room rate increases), the room will be held regardless of the time of arrival. Check-in time is 3 PM; previous room availability cannot be guaranteed. Check-out time is 11 AM All cabins are non-smoking. Smoking is permitted on the decks at Lakefront Retreats or the Porch Retreat Mountainview. Guests must show a confirmation letter when checking in.
a) Write a form letter that can be used for one type of room (either Lakefront or Mountainview Retreat). Create in the form of square brackets that need to be filled in for each guest (for example, "arrive [arrival date] and depart [departure date]").
b) Using the modified-block format, write a letter to Stephanie Simpson, who has booked a Lakefront retreat room that arrives on September 18 and departs September 20. The credit card is billed at $ 183.75 ($ 175 plus tax - current rates). The address is 3122 Ellis Street, Stevens Point, WI 54481.

Please write using you-attitude, positive emphasis, and you-attitude, thank you so much!