Fill out the Special event template below.

 

Directions:

• Conduct event-specific research to address the relevant areas of the outline.
• If some sections of the outline are not used, provide a brief explanation justifying why the area is not suitable for the function.
• Make key decisions that are practical to the scope of the event (including the hypothetical client's requirements, budget, and the scope and scale of the function)
• Create an event proposal
• Present the proposed event and its elements to the professor for assessment. 

 

Special Event Template: 

 

Key details

• Client
• Budget
• Date venue contract must be executed
• Date Food & Beverage counts must be confirmed
• Dates for contracting other vendor services  (breakout in a list)

 

Description of event:

• Proposed date
• Proposed time
• Location/city
• Theme

 

Event objectives:

• List up to five.

 

Event size and scale:

• Total anticipated attendance
• Primary audience
• Secondary audiences

 

Event requirements:

• Venue preferences
• Interior space
• Exterior space
• Seating (rounds, classroom, theatre-style)
• Set-up access (estimate when and amount of time needed)

 

Vendors and associated services:

• List and provide estimate costs
• Briefly describe services to be rendered

 

 Food & Beverage:

• Linens
• Alcohol
• Florals
• Decor
• Favors

 

Technical Support:

• Photography
• Videography
• Laptop
• Projector
• Lighting
• Sound
• Stage manager

 

Registration

• Required/not required
• Reservation process

 

On-site team support

• General staff
• Public Relations

 

Security

• Contractors
• Venue-provided support

 

Permits

• Identify, if required.
• Research into local regulations may be needed.

 

Attribution

• Please use simple in-text citations (Smith, 2023, p. 3) and a references list to provide appropriate credit to sourced material.