Refer to the records retention schedule shown in Figure 7.6 to determine the destruction date of...

 

 

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Refer to the records retention schedule shown in Figure 7.6 to determine the destruction date of the records. In the table below Figure 7.6, key the dates in the Destruction Dates column. Key "Do not destroy" if a record should not be destroyed. FIGURE 7.6 Records Retention Schedule RECORDS RETENTION SCHEDULE TOTAL YEARS YEARS YEARS RECORDS SERIES ACTIVE INACTIVE Accounting and Fiscal Accounts payable invoices Accounts payable ledger 3 6. 3 3 6. 3. 3 6 Accounts receivable ledger 3. 3 Bank deposit records 3. 3 6 Bank reconciliation and statements 3. 3. Annual audit reports P Administration-Executive Letters, e-mail messages, executive Policy statements, directives Advertising Contracts, advertising Drawings and artwork Samples, displays, labels 3. P P 2 3 years after term 10 P. P P Human Resources Applications, changes, terminations 1 Attendance/vacation records 3. 4 Medical folder, empioyee While employed 30 years after term Training manuals P P. Insurance Claims, group life/hospital Claims, workers' compensation Expired policies: fire, hospital, liability, life, workers compensation Operations 3 4 9 10 3 years after expiration 1 2 inventories 1 Office equipment records 3 3 6. Insurance Claims, group life/hospital Claims, workers' compensation 3. 4 1 9 10 Expired policies: fire, hospital, liability, life, workers' 3 years after expiration 1 compensation Operations Inventories 1 Office equipment records 3. 3. 6. Requisitions for supplies Records Management 1 Records destruction documentation 3. P P Records inventory 1 Records management policies P= Permanent Term = Termination Form 220 (Rev. 01/14) Type of Record Dates on Records Destruction Dates 1. Claims, group life January 1-June 30, 2013 2. Accounts payable invoices January 1-December 31, 2012 3. Records destruction documentation July 1-December 31, 2008 Do not destroy 4. Office equipment records September 1-December 31, 2010 5. Employment terminations January 1-December 31, 2013 6. Bank statements January 1-December 31, 2011 7. Advertising artwork December 31, 2006 Do not destroy 8. Employee vacation records January 1-December 31, 2008 9. Accounts receivable ledger April 1-June 30, 2009 10. Records inventory July 1, 2013 Omo 2016 Cengage Learning Refer to the records retention schedule shown in Figure 7.6 to determine the destruction date of the records. In the table below Figure 7.6, key the dates in the Destruction Dates column. Key "Do not destroy" if a record should not be destroyed. FIGURE 7.6 Records Retention Schedule RECORDS RETENTION SCHEDULE TOTAL YEARS YEARS YEARS RECORDS SERIES ACTIVE INACTIVE Accounting and Fiscal Accounts payable invoices Accounts payable ledger 3 6. 3 3 6. 3. 3 6 Accounts receivable ledger 3. 3 Bank deposit records 3. 3 6 Bank reconciliation and statements 3. 3. Annual audit reports P Administration-Executive Letters, e-mail messages, executive Policy statements, directives Advertising Contracts, advertising Drawings and artwork Samples, displays, labels 3. P P 2 3 years after term 10 P. P P Human Resources Applications, changes, terminations 1 Attendance/vacation records 3. 4 Medical folder, empioyee While employed 30 years after term Training manuals P P. Insurance Claims, group life/hospital Claims, workers' compensation Expired policies: fire, hospital, liability, life, workers compensation Operations 3 4 9 10 3 years after expiration 1 2 inventories 1 Office equipment records 3 3 6. Insurance Claims, group life/hospital Claims, workers' compensation 3. 4 1 9 10 Expired policies: fire, hospital, liability, life, workers' 3 years after expiration 1 compensation Operations Inventories 1 Office equipment records 3. 3. 6. Requisitions for supplies Records Management 1 Records destruction documentation 3. P P Records inventory 1 Records management policies P= Permanent Term = Termination Form 220 (Rev. 01/14) Type of Record Dates on Records Destruction Dates 1. Claims, group life January 1-June 30, 2013 2. Accounts payable invoices January 1-December 31, 2012 3. Records destruction documentation July 1-December 31, 2008 Do not destroy 4. Office equipment records September 1-December 31, 2010 5. Employment terminations January 1-December 31, 2013 6. Bank statements January 1-December 31, 2011 7. Advertising artwork December 31, 2006 Do not destroy 8. Employee vacation records January 1-December 31, 2008 9. Accounts receivable ledger April 1-June 30, 2009 10. Records inventory July 1, 2013 Omo 2016 Cengage Learning

Answer rating: 100% (QA)

The record destruction date is calculated by looking at the end date on the record and then adding t... View the full answer