The following is a scenario for the project. Sara Smith, the Accounting Manager at ABC Company, has decided to document activities related to the Accounts Payable Process at ABC Company so that future changes to the accounting information system will be efficient and effective. She also hopes to make improvements on weaknesses discovered in the system. Sara drafted the following narrative, explaining the process: The Accounts Payable Clerk receives invoices from vendors in the mail on a daily basis. When vendor invoices are received, the Accounts Payable Clerk records the amount due in the accounts payable module of the ABC ERP System, which saves the amount in the ABC ERP System Database. 

The Accounts Payable Clerk then files the invoices in the unpaid invoices file, sorted alphabetically. Every Friday, ABC Company pays invoices. Before ABC Company pays a vendor invoice, the accounts payable clerk must perform a "three-way match." To perform the three-way match, the Accounts Payable Clerk looks up information for Purchase Orders and Receiving Reports in the ABC ERP System to make sure that information agrees with what was entered by the Purchasing Department and Receiving Department. The Accounts Payable Clerk compares the invoice with the purchase order and the receiving report. If the information agrees, the three-way match is completed. The Accounts Payable Clerk scans the vendor invoice into the ABC ERP System and links the scan of the invoice to the purchase order and the receiving report, and forwards the combined documents (altogether called the "Voucher Package") to the Accounting Manager. The Accounting Manager reviews the electronic Voucher Package for completeness and accuracy, and prints a two-part check (an original check and a copy). The Accounting Manager updates the electronic Voucher Package to "Reviewed" status in the ABC ERP System and forwards the original check and the check copy to the President. 

Then the Accounting Manager records the check amount in the cash disbursements module of ABC ERP System, which records the check amount in the ABC ERP System Database. The President receives the checks, verifies in the ABC ERP System that the electronic Voucher Package is on "Reviewed" status, and signs the checks. The President then forwards the original check to the vendor and returns the check copy to the Accounts Payable Clerk, who files the check copy alphabetically in a Paid Invoice file.

Prepare a context diagram to document accounts payable processing at ABC Company. Submit an Excel workbook as an Excel file

Answer rating: 100% (QA)

Answer AP Clerk receives invoice from vendor AP Clerk Records the amount due in sub ledger and files ... View the full answer