You are working for a medium to the large employer in Ontario. You are looking at implementing
Question:
You are working for a medium to the large employer in Ontario. You are looking at
implementing a new report-writing tool for your HRIS. This report writing tool will allow
16 non-HRIS employees within the organization with approved security access to generate
pre-determined employee lists from the HRIS on an ad-hoc basis. The HRIS system that is
currently in place fully supports this software, and all hardware that will be utilized to run
the software is well within the operating specifications as laid out by the vendor. Employee
in your organization work 40 hour weeks, therefore are scheduled for 2080 hours per
annum.
The cost of the report writing software is a one-time payment of $20,000. There is also a
one-time license fee of $100 per user. The training materials for the users will be included
with the software, however you will be required to have an in-house trainer or Subject
Matter Expert attend training at the vendor, which will require a 40-hour resource
commitment and travel expenses of $1500. Additionally, the individuals who will have the
new report-writing access will require a 2 hour training session prior to the "go-live" of the
software.
At present, your organization employs 1 HRIS Assistant and 1 HR Administrative Assistant
who deal with internal requests for employee lists. The HRIS Assistant is paid $40,000 per
annum and the HR Administrative Assistant is paid $35,000 per annum. Between the two,
they have recorded that 60% of their available work time is spent responding to internal
requests for employee lists. Additionally, there are 10 Administrative Assistants in the
organization who have reported that 20% of their time is spent working with (customizing,
reformatting, retyping, etc) employee lists. The Administrative Assistants on average are
paid $35,000 per annum.
It is projected that the new report writing software will reduce the overall time in
generating employee lists significantly. The HR Administrative Assistant and the 15 other
end users will now only spend 5% of their time generating and utilizing the employee lists.
The HRIS Assistant will only deal with adhoc complex or specialized report requests for
20% of their time.
You have identified that your HRIS Assistant should be the lead on the new report-writing
software and this would include delivering any required user training. The end users have
been identified as 16 Administrative Assistants throughout the organization.
What is a Cost-Benefit analysis plan needs to be included in the Business Case of the new Report Writing Software?
Expert Answer:
A CostBenefit Analysis CBA plan for the new Report Writing Software would include the following 1 Costs Software Cost The onetime payment for the soft... View the full answer
