B4. Plan your communication for both meetings by addressing the following questions:

 

1. Who am I communicating to?
2. What is the purpose of my communication?
3. What information should be part of the communication?
4. What position will you take regarding the information that must be communicated?
5. Should any information be kept confidential?
6. What will be negotiated?
7. What are the objectives of negotiation?
8. What stakeholder needs and requirements should be met during the negotiation?
9. What are the potential issues and problems that may arise from the negotiation?
10. What position will you take regarding any negotiation that will take place?
11. What are your supporting arguments to meet your negotiation objectives?
12. What forum will I use to present the information at the meeting?
13. How does the forum meet organisational objectives?
14. What vocabulary, tone, structure and style suits the audience?
15. How will I:
    1. build trust?
    2. develop positive working relationships?
    3. show respect for the opinions and values of others?
    4. maintain effective interaction?

 

Document your answers by completing the table below.

 

 

Question	Meeting 1	Meeting 2
a) Who am I communicating to?
b) What is the purpose of my communication?
c) What information should be part of the communication?
d)What position will you take regarding the information that must be communicated?
e)Should any information be kept confidential?
f)What will be negotiated?
g)What are the objectives of negotiation?
h) What stakeholder needs and requirements should be met during the negotiation?
i)What position will you take regarding any negotiation that will take place?
j)What are your supporting arguments to meet your negotiation objectives?
k)What forum will I use to present the information at the meeting?
l)How does the forum meet organisational objectives?
m)What vocabulary, tone, structure and style suits the audience?
n)How will I: build trust? develop positive working relationships? show respect for the opinions and values of others? maintain effective interaction?

 

 

Answer rating: 100% (QA)

Sure heres how the table could be completed for both meetings Meeting 1 Question Meeting 1 a Who am I communicating to Internal stakeholders including department heads and project team members b What ... View the full answer