Evaluating Internal Control Cripple Creek Company has one trusted employee who, as the owner said, “handles all of the bookkeeping and paperwork for the company.” This employee is responsible for counting, verifying, and recording cash receipts and payments, making the weekly bank deposit, preparing checks for major expenditures (signed by the owner), making small expenditures from the cash register for daily expenses, and collecting accounts receivable. The owners asked the local bank for a $20,000 loan. The bank asked that an audit be performed covering the year just ended. The independent auditor (a local CPA), in a private conference with the owner, presented some evidence of the following activities of the trusted employee during the past year.
a. Cash sales sometimes were not entered in the cash register, and the trusted employee pocketed approximately $50 per month.
b. Cash taken from the cash register (and pocketed by the trusted employee) was replaced with expense memos with fictitious signatures (approximately $12 per day).
c. A $300 collection on an account receivable of a valued out-of-town customer was pocketed by the trusted employee and was covered by making a $300 entry as a debit to Sales Returns and a credit to Accounts Receivable.
d. An $800 collection on an account receivable from a local customer was pocketed by the trusted employee and was covered by making an $800 entry as a debit to Allowance for Doubtful Accounts and a credit to Accounts Receivable.
Required:
1. What was the approximate amount stolen during the past year?
2. What would be your recommendations to the owner?