1. Discuss and give examples of security risks for different types of EHR hosts. 2. List and describe the ten tips for cybersecurity in health care. 3. List and describe the six filing methods outlined in this chapter, including demonstration of the ARMA Simplified 4. Compare and contrast the filing methods used for business records such as accounts payable and personnel records versus patient and insurance information. 5. Prepare a new patient's clinical record for filing. 6. Prepare a business document for filing (manually and electronically). 7. Discuss how long records must be retained and the two methods of transferring records. INTRODUCTION The responsibilities of the administrative dental assistant in the management and security of information and re- cords are multifaceted. In today's dental practice, the storage of information may involve both paper files and electronic files. Although methods of documentation may vary, the principles of a records management program will always be the same. According to the International Organization for Standardization (ISO), in Information and Documentation-Records Management, a general policy should involve "... the creation and management of authentic, reliable and useable records, capable of supporting business function and activities for as long as they are required." In addition to the management of the information it is also necessary to ensure that the information is safe from loss or unauthorized access. Federal HIPAA rules and state mandates have specific laws and regulations to ensure PHI is protected. The importance of collecting the correct information and preparation of a dental record was discussed in Chapter 8. This chapter discusses key elements of the HIPAA Rules and basic methods used in a systematic approach to the storage and retrieval of information (filing). EXERCISES 1. What criteria must be maintained once a clinical record has been created? 2. Check all of the following that may be considered a business associate. Cleaning service billing service insurance billing service dental technician dental assisting intern 82 Chapter 9 Information Management and Security