13:06 Read the case study below and answer the questions that follow: Greentech Projects (Pty) Ltd Greentech Projects (Pty) Ltd is a South African-based renewable energy company focusing on solar and wind installations for industrial clients. The organisation recently won a government contract to install solar energy systems across public hospitals in the Eastern Cape. The project scope includes designing, procuring, and installing solar panels in 25 locations over 18 months. The Project Manager, Kayla, is tasked with leading a cross-functional team drawn from the engineering, procurement, finance, and HR departments. She reports to both the Project Sponsor and various Functional Managers in a matrix structure. The project is high-profile and politically sensitive, with many stakeholders including provincial government officials, community representatives, and energy consultants. Midway through the project, delays have emerged due to misalignment between departmental goals, resistance from community groups, and unclear communication channels. There are also challenges in prioritising competing resource demands from other Greentech projects. Kayla must now re- strategise her stakeholder engagement and resourcing plans while ensuring the project stays within scope, time, and budget. QUESTION ONE [25] In the context of the Greentech solar installation project, Kayla is leading a cross-functional team within a matrix organisational structure to deliver renewable energy solutions to public hospitals across the Eastern Cape. The project involves diverse stakeholders, including provincial government representatives, internal functional departments, and local communities, while also facing challenges in communication, alignment, and authority. With reference to this scenario: Critically analyse the organisational and structural dynamics that influence project execution at Greentech. In your response: Identify and explain the project executive-level, managerial, and associate roles involved, and describe how each contributes to project success. Evaluate the matrix organisational structure in terms of its benefits and challenges for project delivery in this case. Recommend two specific strategies that Kayla could implement to improve coordination and collaboration between the project team and functional departments. QUESTION TWO [25] Effective stakeholder engagement is critical to project success, especially in high-impact, public- sector initiatives such as Greentech's solar installation project. Community resistance and unclear communication channels have hindered progress. Using this context: Evaluate the importance of stakeholder analysis and communication planning in managing complex projects. In your answer: e Identify four key internal and external stakeholders relevant to this project and assess their potential levels of power and influence. e Propose a communication plan for one high-priority stakeholder, outlining the communication objectives, methods, and frequency. e Discuss the risks associated with poor stakeholder engagement and how they may contribute to project delays or failure in this case. QUESTION THREE [25] Greentech's decision to pursue the hospital solar installation contract reflects its broader strategic objectives. However, the organisation is managing several projects simultaneously, creating resource constrain!s 27 (gaileiiiaiaiiiteti iid eu pe, une, a gue 1306 all & 27 In the context of the Greentech solar installation project, Kayla is leading a cross-functional team within a matrix organisational structure to deliver renewable energy solutions to public hospitals across the Eastern Cape. The project involves diverse stakeholders, including provincial government representatives, internal functional departments, and local communities, while also facing challenges in communication, alignment, and authority. With reference to this scenario: Critically analyse the organisational and structural dynamics that influence project execution at Greentech. In your response: Identify and explain the project executive-level, managerial, and associate roles involved, and describe how each contributes to project success. Evaluate the matrix organisational structure in terms of its benefits and challenges for project delivery in this case. Recommend two specific strategies that Kayla could implement to improve coordination and collaboration between the project team and functional departments. QUESTION TWO [25] Effective stakeholder engagement is critical to project success, especially in high-impact, public- sector initiatives such as Greentech's solar installation project. Community resistance and unclear communication channels have hindered progress. Using this context: Evaluate the importance of stakeholder analysis and communication planning in managing complex projects. In your answer: Identify four key internal and external stakeholders relevant to this project and assess their potential levels of power and influence. Propose a communication plan for one high-priority stakeholder, outlining the communication objectives, methods, and frequency. Discuss the risks associated with poor stakeholder engagement and how they may contribute to project delays or failure in this case. QUESTION THREE [25] Greentech's decision to pursue the hospital solar installation contract reflects its broader strategic objectives. However, the organisation is managing several projects simultaneously, creating resource constraints and prioritisation dilemmas. In this context: Analyse how Greentech should approach project selection and prioritisation to maximise strategic alignment and project success. In your response: Explain why this project may have been selected as a strategic priority based on organisational goals and external opportunities. Compare two project selection methods (e.g., cost-benefit analysis, scoring model) and discuss how they could support Greentech's decision-making process. Assess how portfolio management can assist in balancing competing projects and optimising the use of organisational resources. Using this context: 1 3:06 importance of stakeholder analysis and communication planninggig @ oat cor 27 projects. In your answer: Identify four key internal and external stakeholders relevant to this project and assess their potential levels of power and influence. e Propose a communication plan for one high-priority stakeholder, outlining the communication objectives, methods, and frequency. e Discuss the risks associated with poor stakeholder engagement and how they may contribute to project delays or failure in this case. QUESTION THREE [25] Greentech's decision to pursue the hospital solar installation contract reflects its broader strategic objectives. However, the organisation is managing several projects simultaneously, creating resource constraints and prioritisation dilemmas. In this context: Analyse how Greentech should approach project selection and prioritisation to maximise strategic alignment and project success. In your response: e Explain why this project may have been selected as a strategic priority based on organisational goals and external opportunities. e Compare two project selection methods (e.g., cost-benefit analysis, scoring model) and discuss how they could support Greentech's decision-making process. e Assess how portfolio management can assist in balancing competing projects and optimising the use of organisational resources. QUESTION FOUR [25] The success of the Greentech project depends on effective planning and execution throughout its life cycle. Kayla must manage multiple deliverables within a constrained time and budget while maintaining quality and stakeholder satisfaction. In light of this: Discuss how project life cycle management and success measurement frameworks apply to the Greentech case. In your response: Outline the major phases of a predictive (plan-driven) project life cycle and describe the key activities Kayla would perform in each phase. e Define project success criteria and evaluate how these should be applied to assess the outcomes of the solar installation project. e Identify two key causes of project failure that could arise in this case and propose mitigation Strategies to address them. END OF QUESTION PAPER