2-15. Message for Analysis: Planning Meetings [LO-3] Having led a meeting you want to ensure that, unlike many meetings, there is a definite follow-up process to ensure the meeting had value. Place the following actions in order of timing providing a brief explanation for each decision. Send minutes and thanks to attending participants. Write a comprehensive set of minutes which highlight the main actions agreed during the meeting and who has responsibility for each action. Contact stakeholders, share the minutes with them and brief them on immediate and future outcomes. Minute the date, time and place of the next meeting. Create entries in your calendar to check on interim progress on all agreed actions. Send an email to participants and stakeholders in the meeting to update them on progress since the meeting. Seek feedback from participants on how the meeting progressed and ask for their ideas on improving productivity in future meetings. Seek views on what items need to be included in the agenda for the next meeting. Brief, personally, any participants who could not attend the meeting if required to act.