$3.$ Conduct the meeting $(20-30$ minutes$)$

Facilitate the meeting with the stakeholders:

$$ Explain the meeting objectives and seek consensus

$$ Assign roles such as chair and note$-$taker

$$ Facilitate the conversation

$$ Ensure participation and engagement from stakeholders

$$ Lead the meeting to achieve clear outcomes

$$ Use active listening and questioning to seek information and confirm understanding

$$ Adapt your communication style to build trust with the team

$$ Create a positive work environment during the meeting

$$ Present the promotional message and the mood board

$$ Answer questions from stakeholders and provide relevant information

$$ Establish areas of common ground and potential compromise

$$ Manage the stakeholders' different personalities and expectations

$$ Negotiate changes and improvements

$$ Achieve consensus and obtain approval for the promotional message and the mood board