4. Preparing Typical Informal Reports Informal reports generally fall into six categories: information reports, progress reports, justification/recommendation reports, feasibility reports, minutes of meetings, and summaries. Information reports should place the main points in the closing Read the scenario, and ans use headings, lists, and graphics that help the reader grasp major ideas immediately You have just returned from a marketing convention in Toronto and need to write a report detailing the event. What should you include in the report? Check all that apply. A summary of 10 to 20 points that will benefit the reader A summary of three to five main points that will benefit the reader An exact date, name, and location O A closing that expresses appreciation O A set of minor topic headings Progress reports usually Which of the following ar specify in the opening the purpose and nature of the project hat apply. avoid discussing future activities for the project The names of specify in the closing the purpose and nature of the project Indirectly relat! Your opinions of the motions The name of the group as well as the date, time, and place of the meeting Approval of previous minutes Which of the following are elements you should include in meeting minutes? Check all that apply. The names of attendees and absentees Indirectly related research O Your opinions of the motions The name of the group as well as the date, time, and place of the meeting O Approval of previous minutes When writing a summary, you should organize for detail and include illustrations, examples, and references Read the scenario, and answer the qu organize for readability and include headings or enumerated lists You are the manager of a marketing company. The company recently hired a new writer who suggested that the company order noise- reduction headphones to help writers block out distractions and focus on their work. You think this idea is good, and you don't expect resistance to the request. However, you need to write a recommendation report to the president before ordering the headphones. What should you include in your report? O An explanation of the pros, cons, and costs O An indirect strategy approach O A description of alternative solutions with the most promising first When writing a recommendation report using an indirect strategy, how should you present alternative solutions? Begin with the least likely to succeed, and then present the most promising alternative last. Begin with the most likely to succeed, and then present the least promising alternative last. Justification and recommendation reports that suggest an unpopular finding or course of action are more convincing when the facts are believable and the writer is credible. Which of the following are ways to build credibility for your report? Check all that apply. Use specific examples. Cite supporting statistics and their sources. Present opinions as fact. Assume that your audience is not interested. Present only subjective facts. Read the scenario, and answer the question that follows. You are writing a feasibility report about the possibility of an office site in Mississauga consolidating with your Ottawa site. What should you make sure to include in your report? An internal proposal An alternative solution The benefits of your proposal