As presented in Week $2,$ Mrs$.$ Brook Lewis is coming in to speak to the employees of XYZ$,$ Inc., located in the city of Buffalo, NY$.$ She will be traveling in from San Antonio, TX$,$ and is speaking September $13$th at $9$:$00$ am$.$ As the Administrative professional, you have been tasked with the creation of an agenda. The meeting will be held in the Executive conference room located in this hotel.

Using Microsoft Word, create an agenda for the day of the meeting, which will begin at $9$ am$,$ ET$,$ and conclude at $3$ pm$,$ ET$.$ As this draft agenda is being emailed to the attendees and a final version will be provided at the meeting itself, include a watermark in this draft agenda that states Draft. The sessions will consist of:

$$ Coffee & Light Breakfast $8$:$30$ am

$$ A welcome from the CEO, Mr$.$ Weaver $(15$ minutes$)$

$$ Welcome Mrs$.$ Lewis $($she will provide a brief introduction $15$ minutes$)$

$$ Office Strategies $(1$ hour$)$

$$ Break $(15$ minutes$)$

$$ Efficiency $(1$ hour and $15$ minutes$)$

$$ Lunch $(1$ hour$)$

$$ Teamwork $(1$ hour$)$

$$ The Changing Office Environment $(1/2$ hour$)$

$$ Conclusion $(1/2$ hour$)$

Business Agenda$$s should contain the following:

I. An Agenda Header: is used to quickly identify the following, and should be single spaced, bolded and centered at the top of the business agenda

The organization that is calling the meeting

The name of the convening body $($committee$,$ board or advisory group$)$

Date and time of scheduled meeting

Meeting location

II$.$ Meeting Objective: answers the question $$Why are we meeting?$$ and $$What do we hope to accomplish from this meeting?$.$ This allows the meeting facilitator and participants to stay focused and refocus the meeting if it strays to unrelated conversations or topics.

III. Body of the Agenda: This is also known as the $$Meeting Workplan$.$ This is where you list what intends to be accomplished during the meeting. Time$-$ sensitive topics should be listed first, and less time$-$consuming topics should follow.

a$.$ Utilize the sessions listed on page one to help you create the body.

b$.$ It is also important to include a brief $($typically one sentence$)$ summary of what each session will hope to accomplish and most important points to be discussed.

IV$.$ Allocating and Keeping Time: should be included in the body of the agenda as shown on the first page, listed directly after sessions. It is important to denote time allotted for each session in order to keep the facilitator and participants on track with each session and its importance.