Assessment item 2 Team work and reflection Value: 15% Due date: 08-Sep-2017 Return date: 03-Oct-2017 Submission method options Alternative submission method Task Assessment 2 and Assessment 3 are to be completed using the Virtucon & Globex Scenario outlined in Interact 2, (with additional resources found at virtucon.uimagine.edu.au and globex.uimagine.edu.au). Assessment 2: You are to complete the following tasks based on the discussions and learnings from meetings held with your assigned team. Your work should be submitted individually, and will be marked individually according to the rubric. Part One: Project Name / Team / Description Working as a team you are to Agree on a suitable team name, list all team members and provide their contact details in a professional looking document. Provide an overview of the project on which you are working. Complete a project description. This should be written clearly and concisely so that anyone unfamiliar with the project can fully understand the objectives. Team Charter After your team agreed on a team name and identified all of the contact details of your team members, address the following points and present them in a professional looking document: Skills and Knowledge Inventory - List the specific knowledge and / or skills that each team member can contribute to the project. This could be technical knowledge, communication or leadership skills. Roles and Responsibilities - Define roles and responsibilities for each team member. This can be defined for entire project or can be shared or even rotated. Team Communications o Meeting Times & Location - Agree on mutually convenient times and location to convene to work on the case assignments. o Define how the team will communicate with each other and share information. Also specify how meetings will be documented and where subsequent resources will be stored for ease of access. Team Rules & Expectations o Discuss your previous experiences of working in teams, both positive and negative. What is the overall team goal? o Team Values - Discuss as a team what values are important. Develop a statement or itemised list that summarises these values. o Code of Ethics - Based on your team values, create a statement that summarises a code of ethics to guide your teams ethical behaviour. o Rules and Expectations - Build a set of rules and expectation that all members of the team shall abide by. Consider team decisions, conflict, absence from meetings, and an individual's lack of contribution for example. Signatures - Get each member of the team to sign the team charter. This will indicate an understanding and agreement to the rules and expectations as specified in the points above. Part Two: Learning Cycles Learning cycles give structure to your team meetings and accountability for when you and your team work outside of the meeting schedule Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles - the organiser and the scribe: Organiser - organises the meeting by writing down the team's ideas and then distributes them to the team for feedback. Scribe - documents the ideas and action points going forward. Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal responsibility. Using peer learning and reflections, document your understanding of the project at this point in time in a table format. Note: it is likely at this early stage of the project that you will write down very few facts. You will have a few more assumptions and probably a larger list of questions to be answered. Seek answers to your questions, and show the iteration of learning cycles as you gain a deeper understanding. Part Three: Communication Plan As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate communication plan. Part Four: Reflection Write a brief reflection of no more than 300 words of your team work experience in this subject. To guide your reflection you should address the following questions: How did your experience compare to your understanding of the leadership qualities required to successfully lead a project? Based on your experience, what are necessary techniques, skills, methods and ICT project manager requires in the IT profession? Submit your assignment online via Turnitin in the nominated class. Turnitin details for the individual classes would be provided on Interact2. Rationale This assessment meets the following learning outcomes: be able to identify, critically analyse, reflect on and synthesise the key elements of the IT project management framework, including project stakeholders, communication management, the project management knowledge areas, common tools and techniques, and project success factors; be able to critically analyse the role of IT project management within a professional workplace, from the viewpoint of the member/leader of the project team; be able to research and critically evaluate how a practising IT project manager applies IT project management techniques, project management skills, methods and software tools in the IT industry; be able to understand and apply appropriate communication practices within a project management context; be able to research and apply established IT project management principles, skills and techniques to a case study. Marking criteria Criterion Identifies the specifics of the project team and provides a full description of the objectives. (5 Marks) Produces a team charter and includes reference to all points of reference as specified in the assessment, and presents the work in a document. (10 Marks) High Distinction Distinction Credit Pass All required project steps extensively identified and accurately contextualised for the selected project. All required project steps are correctly identified and are applied to the selected project with some contextualisation. All required project steps are correctly identified and are applied to the selected project. Most required project steps are correctly identified and applied to the selected project. Multiple project steps are missing or not applied to the selected project. All requirements associated with the All requirements team charter are associated with the thoroughly analysed, team charter are identified, and accurately analysed clearly defined and identified, against the points of highlighting key reference. points of reference. Information is Information is comprehensively and clearly documented. logically documented. Most requirements associated with the team charter are correctly analysed, and identified with some linkages to the points of references. The information is documented. Key requirements associated with the team charter requirements are correctly identified and documented. Key requirements associated with the team charter requirements have not been identified. The Learning The Learning The Learning Cycle The Learning Cycle Cycle correctly Cycle is completed correctly addresses correctly addresses addresses all key according to the all project most project project roles of the group. requirements and requirements and requirements and documents the roles documents the roles documents the (25 Marks) of the group fully. of the group well. roles of the group adequately. The Learning Cycle correctly addresses all key project requirements and documents the roles of the group. A Communication Plan is completed that identifies all relevant Some stakeholders are identified and documented in All stakeholders are All stakeholders are Most stakeholders identified and identified and well are correctly comprehensively and documented in the identified and accurately Communication documented in the Fail The Learning Cycle fails to correctly address one or more essential project requirements and does not document the roles of the group. Key stakeholders have not been identified or documented in the Criterion stakeholders. (25 Marks) A final reflection is completed containing reference to all specified areas. (30 Marks) High Distinction documented in the Communication Plan. A well-structured, professionally communicated reflection with detailed reference to all specified areas. Referencing of sources (APA 6th All written evidence ed citation) to is professionally reinforce findings. communicated using correct referencing. (5 Marks) Distinction Plan. Credit Communication Plan. Pass the Communication Plan. The sequence of the reflection is The reflection is The sequence and generally well loosely communication of organised but more connected, the reflection is good clarity of transitions lack with appropriate communication is clarity. Ineffective reference to all required in terms of reference to all specified areas. addressing all specified areas. areas. All written information is All written All written generally well content is loosely information is good organised but more connected, and with appropriate clarity of there is referencing. communication is ineffective use of required in terms of referencing. referencing. Fail Communication Plan. No apparent logical order of reflection with unclear focus. Little or no use of reference to specified areas. No apparent logical order of written content, and there is a lack of referencing. Assessment item 3 Charter Value: 30% Due date: 02-Oct-2017 Return date: 24-Oct-2017 Submission method options Alternative submission method Task You are to prepare and submit Assessment 3 as an individual, based on the Virtucon/Globex scenario, and your peer to peer learning from Assessment 2. You are required to develop a charter for the Project including: Include the Project description and overview you developed as part of Assessment 2. Part One: MOV - Measurable Organisational Value (This is the goal of the project and is utilised to define the value that your team project will bring to your client) Identify the desired area of impact - Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social With reference to your project, identify one or two of the following types of value: Better - is improving quality important to your client? Faster - does your client want to increase efficiency? Cheaper - is cutting costs important? Do more - does your client want to continue its growth? Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money. Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric? SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE (Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system). Part Two: Define Scope and produce a Scope Management Plan Define the scope of the project and detail how the scope will be managed. Provide a list of Resources Identify and detail the resources for the project using MS Project where appropriate, including: People (and their roles), plus any extra personnel that is required for the project. Technology - any hardware, network and software needs to support the team and your client. Facilities - where will most of the teamwork be situated? Other - for example, travel, training etc. Part Three: Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include: Milestones for each phase and deliverable This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily. Activities / Tasks Define a set of activities / tasks that must be completed to produce each deliverable. Resource Assignments Assign people and resources to each individual activities. Estimates for Each Activity / Task Develop a time estimate for each task or activity to be completed. Part Four: Project Risk Analysis and Plan Document any assumptions you have made about the project Using the Risk Identification Framework as a basis, identify five risks to the project - one for each of the five phases of the methodology. Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk. Part Five: Quality Management Plan. It should include: A short statement that reflects your team's philosophy or objective for ensuring that you deliver a quality system to your client. Develop and describe the following that your project team could implement to ensure quality; o A set of verification activities o A set of validation activities Part Six: 550 words Closure and EvaluationResearching for the closure checklist and project evaluation a. To prepare for this task, you will be required to provide an annotated bibliography. Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation. The Annotated Bibliography is a critical examination of the most relevant, recent and scholarly research on the topic area that is not just a summary of the articles you have read. You will submit this as an appendix to your project evaluation documentation. Ensure that the AB submitted by you is your own work and has not been submitted elsewhere and comply with the University's requirements for academic integrity. Use the following resource to guide you around the research tools: http://student.csu.edu.au/__data/assets/pdf_file/0009/186444/annotate1.pdf http://libguides.csu.edu.au/itc b. Develop a closure checklist that the project team will use to ensure that the project has been closed properly. c. Develop a project evaluation -outline and discuss how your project's MOV will be evaluated. Submit your assignment online via Turnitin in the nominated class. Turnitin details for the individual classes would be provided on Interact2. Rationale This assessment addresses the following learning outcomes: be able to understand and apply appropriate communication practices within a project management context; be able to research and apply established IT project management principles, skills and techniques to a case study; be able to research and critically evaluate how a practising IT project manager applies IT project management techniques, project management skills, methods and software tools in the IT industry; be able to research and apply established IT project management principles, skills and techniques to a case study. Marking criteria Criterion Credit The MOV illustrates the The MOV illustrates student's Provides an The MOV illustrates the student's detailed generalised MOV and the student's detailed consideration of the consideration of the identifies the consideration of the target and an attempt target and an target and target and a thorough at analysis of the attempt at analysis expectations of analysis of the expectations of all of the expectations all stakeholders expectations of all stakeholders is of most in a suitable stakeholders. evident. stakeholders is format. The format is logical, The format is logical evident. clear and welland appropriate to the The format is (15 Marks) structured. information presented. suitable to the information presented. Utilising MS Project, provides a list of Correctly utilising resources Evidence of expertly MS Project to Evidence of expertly associated with utilising MS Project to provide a list which utilising MS Project to the project - create a identifies most of create a list of all including comprehensive list of the resources resources required for reference to resources, required for the the project; people, demonstrating inproject; some demonstrating analysis technology, and depth analysis of the evidence of of the project's needs. facilities and project's needs. analysis of project associalted costs needs. (10 Marks) Produces a Scope Management Plan (SCM). (10 Marks) Utilising MS Project -evidences the processes involved with a High Distinction Distinction Pass The MOV illustrates the student's generalised consideration of the target; however analysis of the expectations of all stakeholders is not clear. The format is suitable to the information presented. Fail The MOV fails to cover one or more specified project requirements. Key resources are Key resources correctly identified have not been and documented. identified. Well written with Consistent some demonstration of application of industry industry standard standard language and language and formatting. formatting. Well written with demonstration of Well written but academic standard lacks acceptable language and formatting. formatting. Writing is not of an acceptable standard. Demonstrates high level project management skills, integrating and applying project Demonstrates essential management skills, applying project management tools The WBS design fails to correctly address one or more essential project Demonstrates competent management skills, applying project management tools in Demonstrates minimal management skills and needs some improvement in Criterion Pass Fail applying project management tools in management tools meaningful and in meaningful and meaningful and in meaningful and purposeful ways purposeful ways WBS, including purposeful ways purposeful ways towards completion of towards completion budget. towards completion of towards the WBS design, of the WBS design. requirements. WBS design, correctly completion of correctly addresses the Essential project (15 Marks) and comprehensively WBS. Not all all project requirements addressing all project project requirements. addressed. requirements. requirements are clearly addressed. Provides a project risk All steps in project Evidence that key analysis and risk analysis and steps in project risk Key steps in plan using the All steps in project alternate strategies are analysis and project risk risk risk analysis and comprehensively alternate strategies analysis and One or more key identification alternate strategies are discussed and are discussed and alternate strategies steps in project framework as a clearly discussed and presented in the presented in the are accurately risk analysis and basis for presented in the context of the project, context of the presented. alternate discussing context of the project, with evidence of project, with some Minimal reference strategies are not alternate with reference to the thorough linkages back to the to framework in presented. strategies for the framework to validate consideration of the framework to the discussion management of the alternatives. framework to validate validate the presented. such risks. the alternatives. alternatives. (15 Marks) Produces a quality management plan which includes a statement about the team's philosophy and verification and validation activities. High Distinction Distinction Credit All required project steps are correctly identified and appropriately contextualised for the selected project. All required project steps are correctly identified and are applied to the selected project with some contextualisation. All required project steps are correctly identified and are applied to the selected project. (15 Marks) A closure checklist is The closure checklist The closure checklist produced is detailed, and has is detailed, and has alongside the been used accurately been used accurately development of to close the project. to close the project. a project The evaluation has The evaluation has evaluation that is been professionally been well documented evidenced by documented and is and is evidenced by research. evidenced by research. research. (10 marks) Referencing of All written evidence is All written sources (APA professionally information is good 6th ed citation) communicated using with appropriate to reinforce correct referencing. referencing findings. (10 marks) Most required Multiple project project steps are steps are missing correctly identified or not applied to and applied to the the selected selected project. project. The closure The closure checklist has been checklist has been used appropriately used to close the to close the project, project, and the and the evaluation evaluation has has been adequately been addressed documented and is and is evidenced evidenced by by research. research. The closure checklist has not been addressed adequately, the evaluation is lacking detail and is not evidenced by research. All written information is generally well organised but more clarity of communication is required in terms of No apparent logical order of written content, and there is a lack of referencing. All written content is loosely connected, and there is ineffective use of referencing. Criterion High Distinction Distinction Credit referencing. Pass Fail