Assignment 4 Business Systems Analysis and Design

Instructions: Create the following diagrams based on the scenario described in Assignment 3:

1. Workflow diagram
2. Dataflow diagram.

Scenario Ordering a Cap & Gown for Graduation

The Uni contracts the rental of caps and gowns (C&G) with a local company. Six months prior to graduation students are asked to indicate if they are planning to attend the graduation ceremony. Four months prior to graduation, those that indicated that they would be attending are asked to visit a specific classroom so they can be fitted.

During the fitting, the company documents the measurements of the student and provides the Uni and the student an inventory ticket. The inventory ticket is used to identify the students garment at graduation time. The student is also asked if they will be purchasing the cap for $40. If the student wishes to purchase the cap, then they can pay for it at the time of the fitting or wait until graduation. The Uni only accepts cash, Visa or Mastercard.

Two months before the graduation, students that were fitted for a C&G are asked to confirm that they will be attending the graduation ceremony.

Two days before the graduation ceremony, the Uni receives the C&Gs along with a packing slip indicating all the inventory ticket numbers that the Uni confirms to ensure all the C&Gs have been received.

On the day of graduation, students sign out the C&G using their copy of the inventory ticket. Upon return of the C&G, those students that paid for their cap are allowed to keep them. Students that indicated they wish to buy the cap are required to pay for them before they keep them.

The day after graduation, the Uni verifies that all garments and unsold caps are accounted for and then calls the local company asking that the C&Gs be picked up the next day. When the company arrives to pick up the C&Gs, the Uni and the company review the packing slip to ensure that all garments and unsold caps are returned.

Within two weeks after the C&Gs are picked up, the local company must indicate to the Uni if there are any issues with the condition of the returned C&Gs. If there is an issue with a cap or gown, the Uni may approach the student to cover the cost of repairs / replacement.

Currently all of this information is tracked in an excel spreadsheet and requires 1 part time accounting person to administer. Other people volunteer to help when needed.

The Uni would like to build / buy a system to handle all their tasks.