Assignment for Project management group assignment GSB March 2023 QUESTION 1 Make a team of 4 members each to do the following assignment. As part of the assignment make a workbreak down structure of this assignment. Choose a team leader for each group and assign work to each member. Remember the group report has to be submitted on 2nd November 2021. The report should include the names of the team, the team leader, the work breakdown structure and the table showing the roles of the members. Secondly it should include a Gantt chart showing how you plan to do the work to ensure that it is handed in on 2nd November 2021. Thirdly it should include a progress report of the work as at 24th October 2021. Remember that the meetings and preparing the documents are also activities. Assignment Question1 The EIZ holds a national symposium every August of each year. The symposium is organised by the EIZ secretariat. During the past three years, the attendance and quality of these National Symposia has being going down. An assessment has revealed that the main causes for this has been lack of communication, low quality of papers presented, absence of proceedings, and a reduction of paid up members. For this year's National Symposium, the EIZ Council has therefore decided to appoint a professional project manager to manage the National Symposium. It is also envisaged that a successful National Symposium would create awareness and contribute to membership building. Project Brief The EIZ contracted the project manager to manage the National Symposium and exhibition to be held over three days during the usual month of August. Specifically, the project manager will be responsible for planning, organising, coordinating and controlling the project. The Institute has allocated an amount of K10,000,000 for initial expenditure, but this has to be paid back out of the Symposium and exhibition proceeds. Companies have been approached for sponsorship and K15,000,000 has been raised. Funding over and above these amounts is to be generated through the Symposium and exhibition fees. The Institute expects the Symposium and exhibition to realize a net profit of at least K50,000,000. To achieve this target, at least 100 Symposium delegates and 20 exhibitors are needed. A minimum of 20 new members are expected to enroll as a result of the proceedings. Over the three-day period, approximately 2,000 visitors are expected to visit the exhibition. To attract both members and non-members, a quality professional programme highlighting nationally-known engineers as well as an international keynote speaker is planned. The project start date is 1 February and it is estimated to take 11 months. The project manager draws up a project charter capturing the above parameters, and the EIZ Secretary, acting as sponsor, approves it. 1 Project Core Team The project has just been initiated and the project manager and sponsor have assessed the high- level staffing requirements in terms of skill and time required. Four members from the EIZ Publications Committee have been identified. The four team members (Banda, Chola, Moonga and Yeta) are assigned part-time to the project due to existing workloads. Give a detailed outline of how you will develop the project plan for hosting the symposium showing how you will deal with each project management knowledge area. QUESTION 2 The activities, their durations and precedences for designing, writing and installing an Innovations computer database are shown in Table Q3. Draw a network diagram for the project and calculate the fastest time in which the operation might be completed. TableQ3 Innovations computer database activities Activity Duration in weeks 1 2 3 4 5 6 7 8 9 10 11 12 13 Contract negotiation Discussions with main users Review of current documentation Review of current systems Systems analysis (a) Systems analysis (b) Programming Testing (prelim) Existing system review report System proposal report Documentation preparation Implementation System test 1 2 5 6 4 7 12 2 1 2 19 7 3 2 Activities that must be completed before it can start 1 1 2 3,4 5 5 7 [20 MARKS] 3,4 5,9 5,8 7,11 12 14 15 Debugging Manual preparation 4 5 3 12 11 [20 marks] QUESTION 3 a) Explain the risk management procedure. Set out the risks associated with attending the annual Engineering Institute of Zambia symposium in Livingstone. Draw a risk register (log) and populate it with at least four perceived risks. Analyse these risks and rank them. b) You are planning the manufacture of modification to an existing product. Your analysis has come up with the following information. What contingency reserve would you use? Project data There is a 30 percent probability of a delay in the receipt of parts, with a cost to the project of ZMW90,000. There is a 20 percent probability that the parts will cost ZMW 100,000 less than expected. There is a 25 percent probability that two parts will not fit together when installed, costing an extra ZMW30,500. There is a 30 percent probability that the manufacture may be simpler than expected, saving ZMW20,500. There is a 5 percent probability of a design defect, causing ZMW 50,000 of rework. Total cost contingency 4 [10 MARKS] Cost contingency [10 MARKS] QUESTION 4 You have a project to build 4 houses each having an area of 2400 m. Each house is to take 4 months, and K900,000 has been budgeted per house. The houses were planned to be built one after the other, but circumstances changed on the project, and work on the fields was able to proceed in parallel as more resources were available. ASSUME THEREFORE THAT THE HOUSES HAVE A RELATIONSHIP RELATIONSHIP, FINISH-TO-FINISH INSTEAD OF A FINISH-TO-START so more than one house can be worked on at the same time. Today is the end of Month 12. Using the following project status chart, calculate PV, EV, etc., in the spaces provided. Activity Month 4 Month 8 House 1 House 2 House 3 House 4 S-------F Key S Start PS planned start F Finish PF Planned Finish S---F---PF S----- 5 Month 12 Month 16 Status at the end of Month 12 PS-----PF S----- PS--PF Complete, spent K930,000 Complete spent K900,000 50% done spent K630,000 75% done spent K630,000 a b d CD f 6.0 g h What is PV EV AC BAC CV CPI SV SPI EAC ETC Calculation Answer 6 K2.7m Interpretation of the answer [20 MARKS]