Assignment: Short Analytical Report with Recommendation

Instructions: Complete this analysis report with a recommendation that you began with a partner for a Light Sabre wholesale company in need of new office space.

Light Sabre Ltd.

Memorandum

TO: Jed I. Knight

FROM: [Your Name]

DATE: November, 2021

SUBJECT: Recommended Location for New Office

Notes for Intro Matter:

• Jed wants me to find new office space in Ottawa.
• Basic requirements: want to lease about 1 500 square feet in existing office building.
• Enlisted expertise of J.B. Hutt of Desert Commercial Realty and narrowed the initial possibilities down to the following two sites:
  • 1848 Merivale Road (at Hunt Club) in Nepean in Barrhaven and
  • 430 Elgin in midtown Ottawa
• Both sites meet basic needs.

Will base recommendation on the following three criteria:

1. accessibility
2. quality of the building
3. cost

Details: Your boss, Jed I. Knight, had asked a fellow employee, Ann Ecken, to seek out available office space and put together a recommendation report; however, she has recently left the company (working for a shady competitor now), and the report is unfinished. You worked with Ann and know the details of this project and the recommendation that Ann was about to make. Furthermore, Ann left behind some roughed out notes for sections of the report, which you can use. Her notes follow below:

The Rest of Anns Notes to Use in the Discussion/Reasoning Section:

Anns Notes: we need 1500 sq. ft

430 Elgin:

20-storey building constructed in 1959; large front lobby; lively area in downtown

Impression when you walk in: stately but dark, worn and tired in areas (tiles look crappy and old)

Slow elevators (two of three working on day of visit)

Actual space to lease: one-third of 10^th floor (north-facing)

Good lighting and air-conditioning

Old carpeting--nasty

Need to partition

Costs: $30/sq. ft ($45 000 annually); operating costs (maintenance, taxes, insurance) $7/sq. ft ($10 500 annually); parking for 10 cars is $600/year per car ($6 000 annually). (3-Year Lease agreement)

Getting there: close to OC Transpo express routes and LRT; off major road and parking nearby, but slow commute in morning and evening traffic

1848 Merivale Road:

Off major roadeasy to drive there and lots of parking

Close to major highway, Via Rail stop, and airportgood for travelling sales representatives

Consider: closer to old location in Nepean and most of employees live in west end of city

15-storey building only five years oldexcellent shape; looks better and better appointed

Big lobby, nicely decorated

Fast elevators; large, clean washrooms

Actual space to lease: 50% of eighth floor (south-facing)

Good lighting and air-conditioning

All windows (large) have vertical blinds

Ugly and stained carpeting

Too openneed to partition

Costs: $28/sq. ft ($42 000 annually); operating costs (maintenance, taxes, insurance) $6/sq. ft ($9 000 annually); parking for 10 cars is $360/year per car ($3 600 annually). (5-Year Lease agreement)

Your Task: Finish the report, using a memo-style format with proper headings. Most of the pre-writing components of the report have been done, so now you must finish analyzing the data, build a table comparing costs, write the sections in complete paragraphs, make a conclusion and a recommendation, and organize the details in such a way as to most effectively support your conclusion and recommendation.

Remember the following:

1. Use the direct approach (your audience is receptive to your conclusions and recommendations)
2. Think about where to present your strongest argument.