can you do a flowchart for me using the information below:PROCEDURE TIME AND ATTENDANCE SYSTEM

$1\mathrm{.}0$ INTRODUCTION

The company has implemented a face and palm scanning time and attendance system

to accurately track the employee's working hours.

This system namely BIO TIME utilizes facial and palm recognition technology to record

employee clock$-$in and clock$-$out times.

The purpose of this policy and procedure is to ensure the efficient and accurate use of

the face scanning machine for timekeeping purposes.

$2\mathrm{.}0$ SCOPE

This policy applies to all employees required to use the face and palm scanning

machine for daily clock in and out

The face scanning system is installed at designated entry and exit points of the

worksite.

$3\mathrm{.}0$ POLICY, PROCEDURE AND RESPONSIBIUTIES

HR$/$Payroll$/$Administration:

HR$/$Payroll personnel are responsible for overseeing the implementation and

maintenance of the face scanning system.

They must ensure that employees are enrolled on site on their first day and

training should be given to them how they should clock daily.

A daily exception report will be retrieved from the BIO Time system and sent

to all Supervisors$/$Timekeepers to correct all discrepancies daily.

After correction of all discrepancies by the Timekeepers, a second verification

will be done by the HR$/$Payroll to proceed with the upload in Lisa.

Employees:

Employees are responsible for using the face scanning machine to clock in

and out accurately.

Any issue for not being able to clock, the matter should be reported to their

Timekeepers$/5$upervisor.

Employees will have access to clock on all sites around the island.

Managers$/$Supervisors$/$Timekeepers:

Managers and supervisors are responsible for ensuring that employees are

using the face scanning system correctly,

They must address any issues or concerns to HR$/$Payroll raised by employees

regarding the face scanning system promptly.

A login to access the system will be given to Site Supervisors and

Timekeepers to verify the attendance of their employees and correct all

discrepancies for the missing clocks.

correction for all discrepancies should be done daily.

After the upload done in LISA, the Job number and Phase if any, should be

entered by each Timekeeper in LISA.

After completing the Job Number and Phase, the status will be draft $($D$)-..$

$...................$

$($V$)$ and approved by the Site Managers $(52).$

It will be the responsibility of the site Managers to verify the discrepancies

corrected manually by the Timekeepers and approve same.

Clocking In and Out Procedure:

q HR$/$Payroll must ensure that employee biometric data is securely

stored and used in compliance with privacy regulations.

Privacy and Security:

The company is committed to protect the privacy and security of the

employee biometric data.

Biometric data collected by the system will be used solely for timekeeping

purpose and will not be shared with third parties.

Access to biometric data will be restricted to authorized person only.

Training and Communication:

Employees will receive training on how to use the scanning machine during

their onboarding process.

Timekeepers and site Supervisors will receive training on how to use the

system and enrol their new recruits.

Any updates or changes to the face scanning policy and procedure will be

communicated to employees in a timely manner.

$1$

Enforcement and Disciplinary Action:

Failure to comply with or misuse of the scanning machine policy and

procedure may result in disciplinary actions.

Recurrence of missing clock in and out in excess of three times will result in$.$

Recurrence of missing clock in and out in excess

Such disciplinary action may include warnings and$/$or nan computerication of

the paid day.

Incident Reporting:

Employees should report any issues with the face scanning system

functioning to their immediate supervisor.

The supervisor will have to report immediately to the HR$/$Payroll for.

investigation and resolution.

Review and Revision:

This policy and procedure will be reviewed periodically to ensure its

effectiveness and compliance with changing regulations.

Any revisions to the policy and procedure will be communicated to

employees accordingly.