Case Study B Developing Sustainability Policies

H & J Accountancy and administration services are a medium-sized, office-based company that employ 24 members of staff across a few different departments in the offices. They have a large kitchen area and shower room facilities for staff members. They work between the hours of 9am 5pm Monday to Friday and have another branch in a nearby city that they travel to twice a week for a meeting.

Their main business is providing accountancy and administration services to individuals, small businesses and some large companies. They use a lot of paper and ink for printers and photocopiers in order to provide prospective customers with quotes, and send out regular financial reports and other reports as requested. All of their reports follow a house style of font size 12, font style Calibri, centre alignment and arrow bullet points for lists. The majority of their work is computer-based, but they do keep a lot of hard copies of paperwork.

They would like to minimise the impact on sustainability of all office and transportation activities.

1. Develop a sustainability policy that identifies and documents five ways the business in the case study could improve their environmental impact.

Learner Guideline: Your report should be typed on a computer and follow the organisational processes as detailed in the case study.

2. Refer to case study B (in activity 1D), using the policy points you identified and documented in Activity 1D, add additional information that explains what action can be taken to implement them and how they will be monitored for continuous improvement.

3. This is a role-play activity to be conducted in a small group or as will be further instructed by your trainer.

Within the group, there must be the following roles:

• An employee from the business who will be helping to implement the policy
• A manager from the business who is responsible for signing off the policy.

Present your completed document from Activity 2 to the group. Within your presentation, make sure you:

• Use language and tone appropriate to the audience
• Speak clearly
• Remain professional throughout
• Answer any questions.