Case: Undersecretary of Emergencies and Catastrophes 

You are an official of the National Purchasing Department of the Undersecretary of Emergencies and Disasters, belonging to the Ministry of Emergencies of Chile (central government). The Metropolitan SEREMI receives a request to purchase satellite detection software for forest fire outbreaks, which will help the service coordinate with firefighters, CONAF and other related institutions, and prevent them from spreading. The request is stamped urgent, accompanied by an email from SEREMI, which indicates that since they are close (3 months) to the forest fire season, they need to start using the software as soon as possible. Additionally, in said email, the SEREMI attaches a quote from the supplier "ANTIFUEGO IA Ltda.", which values the software license for one year at $50,000,000.- VAT included. In the quote, the supplier indicates that they could buy directly from them, justifying the purchase because it is an unexpected situation, considering that the fire season is already upon us, or that it is the only supplier with software with similar characteristics. You, as a public official, look to see if there is a provider that sells the same software. Find one in the Framework Agreement, with licenses limited to the metropolitan region and with fewer benefits than the quote of $70,000,000.-VAT included.

You continue to figure out the appropriateness of the purchase, and through what mechanism to purchase the software. You receive another email from SEREMI, which tells you that, based on references from technical counterparts, there is a provider "MEDIOAMBIENTE SEGURO SA" with software identical to that of the provider "ANTIFUEGO IA Ltda.", valued at $45,000,000.- VAT included. Under these conditions and considering the obligation to make the purchase 

What purchasing mechanism would you use? make a flowchart must contain:

 • The correct succession of administrative and internal acts and processes that exemplify an effective and efficient purchasing process.

 • Precise information to carry out the selected purchase procedure