Central Node: Planning an Event

$1.$ Objectives

Define Goals

Identify Target Audience

Desired Outcomes

$2.$ Budget

Venue Costs

Equipment & Materials

Catering

Speakers$/$Facilitators Fees

Marketing & Promotion

Miscellaneous Expenses

$3.$ Venue

Location Selection

Capacity

Accessibility

Booking & Reservations

$4.$ Date & Time

Schedule Selection

Availability of Key Participants

Time Zone Considerations $($for virtual events$)$

$5.$ Participants

Invitations & RSVPs

Registration Process

Attendance Tracking

Special Requirements $($dietary$,$ accessibility, etc.$)$

$6.$ Program & Agenda

Session Topics

Speaker$/$Facilitator Assignments

Time Allocation

Breaks & Meals

$7.$ Materials & Equipment

Presentations & Handouts

Technical Equipment $($projectors$,$ microphones, etc.$)$

Stationery & Supplies

$8.$ Marketing & Promotion

Advertising Channels $($social media, email, etc.$)$

Promotional Materials $($flyers$,$ posters, etc.$)$

Registration Link & Website

$9.$ Logistics

Transportation & Parking

Accommodation $($if necessary$)$

On$-$Site Signage

Security Arrangements

$10.$ Evaluation

Feedback Forms$/$Surveys

Post$-$Event Review

Report Creation

$11.$ Follow$-$Up

Thank You Notes

Sharing Outcomes$/$Reports

Planning Next Steps : i like this mind map as a visual diagram