Chrome File Edit View History Bookmarks People Tab Window Help 79% O Fri 3:50 AM Q Final Group Project - MGMT60 x Project - The New Software Ins + f co O File /Users/lovey/Downloads/Project%20-%20The%20New%20Software%20Installation%20Project%20v2%20(2).pdf ABP : Project - The New Software Installation Project v2 (2).pdf 7 / 7 vv management always tries to reduce project times, and that it is tough to balance hitting the timelines. Normally the amount of customization required (which needs programming support) is underestimated as stakeholders try and add new features. She mentioned that the company selling this particular software package has a reputation for 'selling' the software and worrying about the potential functional deficiencies only after the contract has been signed. You are understandably concerned about the new knowledge you have gained from the IT Manager. You think that it would be best to keep track of some of these risks, and come up with potential contingency plans in case they occur. i) ii) Build an initial list of 5-7 risks using the above points or any other part of the project and indicate their priority levels for impact and likelihood (using High/Medium/Low). Make any assumptions that are reasonable, just back up your claims with justification. Develop a risk assessment for the three most important risks. Come up with a brief, but sensible, risk response and contingency plan for each of the three most important risks. Identify a possible trigger and who might be responsible for each plan. You are concerned that there may be ongoing changes to the software requirements. How might you manage this process to minimize project delays? iv) This section is worth 20 marks. + W P TR Chrome File Edit View History Bookmarks People Tab Window Help A 79% O Fri 3:50 AM Q Final Group Project - MGMT60 x Project - The New Software Ins + f co O File /Users/lovey/Downloads/Project%20-%20The%20New%20Software%20Installation%20Project%20v2%20(2).pdf ABP : Project - The New Software Installation Project v2 (2).pdf 7 / 7 month. It seems that a high proportion of Managers take vacation time the month prior to the end of the fiscal year, because the last month of the year is so busy preparing for the annual reporting. She complained that even though there are three other critical projects coming up that all require IT developers, some of the developers are excited to work on your project because they have never done UI design before. The new software is based on a modular system, so it should be a straightforward way for them to learn these new skills. Finally, you asked her what she learned from other projects. She warns that management always tries to reduce project times, and that it is tough to balance hitting the timelines. Normally the amount of customization required (which needs programming support) is underestimated as stakeholders try and add new features. She mentioned that the company selling this particular software package has a reputation for 'selling' the software and worrying about the potential functional deficiencies only after the contract has been signed. + You are understandably concerned about the new knowledge you have gained from the IT Manager. You think that it would be best to keep track of some of these risks, and come up with potential contingency plans in case they occur. W P Chrome File Edit View History Bookmarks People Tab Window Help 79% O Fri 3:50 AM Q Final Group Project - MGMT60 x Project - The New Software Ins + f co O File /Users/lovey/Downloads/Project%20-%20The%20New%20Software%20Installation%20Project%20v2%20(2).pdf ABP : Project - The New Software Installation Project v2 (2).pdf 6 / 7 Section D: Risk Planning The project has been approved and everything is in place to begin. You now need to create a contingency plan in order to understand potential risks to the project. In order to collect the right level of feedback, you go out for lunch with the IT Manager, who is the key functional lead on the project. You will need to work closely with her in order to make sure the project is successful, so her feedback and experience are of vital importance. You make notes during the lunch and now you reflect on what she had to say in order to identify any potential risks and opportunities. She has worked with the company for the last 8 years, and this is her third major project that combines software and hardware integration. She indicates that she is close friends with the QA testing manager, and she remarked that he often over-estimates the time it takes to do things. He often quotes Scotty from Star Trek - "Better to under-promise and over-deliver!". Six months ago the company changed vendor for the hardware. When they conducted reference checks, one of the other companies indicated that their orders have been delayed by up to a week. They believe this is because a 'bigger' customer was demanding their equipment be delivered more quickly. She recently received a complaint from the Logistics Manager about the quality of reports they are getting out of the current system. Apparently there are fewer controls over the quality of data that is being input into the system by front-line staff. The Logistics Manager feels that this has gotten much worse over the past year, since the IT person in charge of data quality has also been working on programming projects. For example, there was a large number of records where the Country of Origin' was accidently nut in where the 'Shinning Location should be and vice versa . + W P TR PNG Chrome File Edit View History Bookmarks People Tab Window Help 79% O Fri 3:50 AM Q Final Group Project - MGMT60 x Project - The New Software Ins + f co O File /Users/lovey/Downloads/Project%20-%20The%20New%20Software%20Installation%20Project%20v2%20(2).pdf ABP : Project - The New Software Installation Project v2 (2).pdf 7 / 7 vv management always tries to reduce project times, and that it is tough to balance hitting the timelines. Normally the amount of customization required (which needs programming support) is underestimated as stakeholders try and add new features. She mentioned that the company selling this particular software package has a reputation for 'selling' the software and worrying about the potential functional deficiencies only after the contract has been signed. You are understandably concerned about the new knowledge you have gained from the IT Manager. You think that it would be best to keep track of some of these risks, and come up with potential contingency plans in case they occur. i) ii) Build an initial list of 5-7 risks using the above points or any other part of the project and indicate their priority levels for impact and likelihood (using High/Medium/Low). Make any assumptions that are reasonable, just back up your claims with justification. Develop a risk assessment for the three most important risks. Come up with a brief, but sensible, risk response and contingency plan for each of the three most important risks. Identify a possible trigger and who might be responsible for each plan. You are concerned that there may be ongoing changes to the software requirements. How might you manage this process to minimize project delays? iv) This section is worth 20 marks. + W P TR Chrome File Edit View History Bookmarks People Tab Window Help A 79% O Fri 3:50 AM Q Final Group Project - MGMT60 x Project - The New Software Ins + f co O File /Users/lovey/Downloads/Project%20-%20The%20New%20Software%20Installation%20Project%20v2%20(2).pdf ABP : Project - The New Software Installation Project v2 (2).pdf 7 / 7 month. It seems that a high proportion of Managers take vacation time the month prior to the end of the fiscal year, because the last month of the year is so busy preparing for the annual reporting. She complained that even though there are three other critical projects coming up that all require IT developers, some of the developers are excited to work on your project because they have never done UI design before. The new software is based on a modular system, so it should be a straightforward way for them to learn these new skills. Finally, you asked her what she learned from other projects. She warns that management always tries to reduce project times, and that it is tough to balance hitting the timelines. Normally the amount of customization required (which needs programming support) is underestimated as stakeholders try and add new features. She mentioned that the company selling this particular software package has a reputation for 'selling' the software and worrying about the potential functional deficiencies only after the contract has been signed. + You are understandably concerned about the new knowledge you have gained from the IT Manager. You think that it would be best to keep track of some of these risks, and come up with potential contingency plans in case they occur. W P Chrome File Edit View History Bookmarks People Tab Window Help 79% O Fri 3:50 AM Q Final Group Project - MGMT60 x Project - The New Software Ins + f co O File /Users/lovey/Downloads/Project%20-%20The%20New%20Software%20Installation%20Project%20v2%20(2).pdf ABP : Project - The New Software Installation Project v2 (2).pdf 6 / 7 Section D: Risk Planning The project has been approved and everything is in place to begin. You now need to create a contingency plan in order to understand potential risks to the project. In order to collect the right level of feedback, you go out for lunch with the IT Manager, who is the key functional lead on the project. You will need to work closely with her in order to make sure the project is successful, so her feedback and experience are of vital importance. You make notes during the lunch and now you reflect on what she had to say in order to identify any potential risks and opportunities. She has worked with the company for the last 8 years, and this is her third major project that combines software and hardware integration. She indicates that she is close friends with the QA testing manager, and she remarked that he often over-estimates the time it takes to do things. He often quotes Scotty from Star Trek - "Better to under-promise and over-deliver!". Six months ago the company changed vendor for the hardware. When they conducted reference checks, one of the other companies indicated that their orders have been delayed by up to a week. They believe this is because a 'bigger' customer was demanding their equipment be delivered more quickly. She recently received a complaint from the Logistics Manager about the quality of reports they are getting out of the current system. Apparently there are fewer controls over the quality of data that is being input into the system by front-line staff. The Logistics Manager feels that this has gotten much worse over the past year, since the IT person in charge of data quality has also been working on programming projects. For example, there was a large number of records where the Country of Origin' was accidently nut in where the 'Shinning Location should be and vice versa . + W P TR PNG