Context - You are an intern working with the company and you know Jack from going to school with him/her and hanging out together.

Ethics and Fudging Travel Reimbursements

Jack, landed a dream summer accounting internship. He would be working with many of the movers and shakers in a company and getting to travel with them to many foreign countries. Of course, the company pays for all the travel and travel-related expenses. The drawback was that many of Jacks trips were got to go now trips. As a result, he constantly had to cancel and/or reschedule personal and professional meetings, which did not please her family, friends, and colleagues.

Recently, Jack traveled to Tokyo, Japan, and stayed there for five days. The team worked many hours and were very pleased with their results.

While traveling for business all staff are allowed a per diem of a maximum of $150 per day for food and $100 per day for incidental expenses for such things as local transportation, tips, snacks, etc. The accommodations were billed directly to the company.

To Jacks surprise, the food and incidental expenses in Tokyo were much less than he had expected so he thought, why not? As a result, he fudged her actual food expenses from $50 per day to $150 per day and her actual incidental expenses from $60 per day to $100 per day. Jack did some quick math and smiled. Her fudging resulted in her overstating her expenses by $700 for this five-day trip. He thought, great, extra spending money!

Jack was confident that no one would question her about her daily expense reports because he heard that everyone else did it too. Also, he thought he deserved to be bonused for all of her hard work.

Discussion & Analysis

Is Jacks actions ethical? Why/Why not?

Recommendations need two or more with support for each

Now that you have discussed and assessed the situation with Jack, please advise Jack in regard to what he should do going forward.

Each recommendation to Jack should include two or more advantages and two or more disadvantages. As for the disadvantages, please include an action plan of how to overcome and/or minimize each. This will strengthen your support for your recommendation.

PLEASE COMPLETE IT IN MEMO FORMAT! THANK YOU!

Memo Format (listing of TO; FROM; SUBJECT, and DATE placed at the top left corner of your memo):

Executive Summary Summarize your memo by recapping the case, your discussion & analysis, your recommendations, and your conclusion. No more than one page consisting of clear, concise, and complete sentences and paragraphs.

Purpose Why are you writing this memo? Why is this memo important? No more than one page consisting of clear, concise, and complete sentences and paragraphs.

Background Provide background and context to the case you selected. No more than one page consisting of clear, concise, and complete sentences and paragraphs.

Discussion & Analysis Here is where you would discuss and analyze deliverables. That is, analyze the situation and then share your thoughts. Also, define terms, concepts, topics, etc., as needed, to help the reader follow your train of thought. No more than two pages consisting of clear, concise, and complete sentences and paragraphs.

Recommendations Here is where you make two or more recommendations to Jack with support. (Note: A good recommendation is one that is reasonable, appropriate, and doable for the situation. Also, each recommendation should include two three advantages and two three disadvantages. No more than two pages consisting of clear, concise, and complete sentences and paragraphs.

Timeline Here is where you would establish a timeline to implement your recommendations. This will allow all to schedule and move forward with the next steps. No more than one page consisting of clear, concise, and complete sentences and paragraphs.

Conclusion - Summarize your memo by recapping the case, your discussion and analysis, your recommendations, and your next steps, and repeat your next steps. That is, dont assume that your memo says it all but rather please provide a clear and concise summary of it including the next steps. No more than one page consisting of clear, concise, and complete sentences and paragraphs.