course: software engineering requirement

Assume that you are medium size organization of 700-800 people, and anticipation of less business in next 2 years, due to Crona pandemic. Organizations management decided to reduce its expenses by 10% in next 06-months by automating their HR operations.

You are the part of their IT department.

Need to understand their HR department operations.

Project Scope

Write the various processes of Human Resource operation either using

flow-charts or Swim-lanes

Recruitment and selection management

Personal information management

Appraisal management

Hardship Loan

Following are briefly described the possible steps (process) for each separate module in Human Resource operations

1- Recruitment and selection Management

Typical recruitment Process

Job is created (new position or vacated)

Job is advertise (on Job portal or Newspaper)

Job Applications are received (CV)

CV are analyzed and short listed

Interview / Test are conducted

Offer-letter is sent to selected candidates

Contact is signed

Joined and become employee

2- Personal Information Management

Typical Process for Personal Info

Transfer personal data of employee

Employee Name

Qualification

Experience

Certifications & Honor

Joining Date, Salary

Family Info (Wife and children)

Promotion and increment record

Appreciation / reprimand / explanation letters

3- Appraisal Management

Typical Appraisal Process

Appraisal Criteria (KPIs, parameters, process)

Appraisal by Supervisor

Appraisal by Functional Head

Final Appraisal by HR

Increment Criteria

Increment Process, Letter issued

Promotion Criteria

Promotion Process, Letter issued

4- Leave Management

Typical Process

Department wise Leave calendar

Leave Types can be defined

Special Leaves ( Educational, Maternity, etc)

Leaves rules for each Employee group

Leave Request

Leave Processing from HR

Leave sanction (approval)

Leave record