Course Title: Professional Purchasing

Course Code: SCPP$-100$

Assignment: Group Presentation

Student ID #:

Student Name:

Date:

Instructor Name:

General Directions:

$$ This assignment will provide the knowledge of how to: choose a supplier using a Request for Proposal, evaluate a supplier, and develop supplier selection criteria. The role of the group is that of a buyer who is working for a medium to large$-$sized company. Each group will choose a different raw material$/$commodity which they will research to complete all assignment steps. Each group member will be required to participate in the presentation. All members of the group will be given the same mark..

$$ This assignment will be marked out of $60$ and count for $20\%$ of your final mark in the module.

ASSIGNMENT

Assignment steps

$2.$ Choose a raw material$/$commodity from the list provided below.

$3.$ Identify the industry you are working in and identify your company. Your company may be real or fictitious. TIP: It would be beneficial to pick a company whose supply needs you are already familiar with.

$4.$ Create a list of supply needs; start with determining the annual supply need $($volume$)$ and the estimated total annual cost of purchasing the item. Justification for the volume and price must be outlined.

$5.$ Develop a basic specification for the item you want to purchase. The specification should identify and describe the functional characteristics of the item you are purchasing. Research your item$$s specification online. The specification should have a professional format, including your company$$s letterhead.

$6.$ Complete the RFP template $($attached$)$ based on your company$$s overall need and the specification. All fields in the template which are underlined must be completed to reflect your item and company. Other modifications can be made at the discretion of your group. The RFP should have a professional format and letterhead.

$7.$ Create a Supplier evaluation table similar to Exhibit $7\mathrm{.}7$ on page $275.$ There must be a minimum of $6$ categories, including: Quality, Delivery, Pricing Transparency, and Customer Service. Add any additional categories you think are important to assess. When determining the weight and sub weight, each group member should role play a different department within the organization to ensure the needs of the organization are addressed. For example, the needs of manufacturing may be different from those of marketing. Therefore, when determining the weights, all departmental concerns must be addressed.

$8.$ The presentation must be emailed to the instructor the night before the presentation in Power Point format, and should include:

$$ Why you chose your item, industry, and company

$$ How you determined the annual volume and estimated price

$$ A description of your item$$s specifications

$$ Summarize key areas of your RFP

$$ Discuss business needs specific to your company

$$ Your supplier evaluation table with highlighted categories $$ during the presentation you should explain the weight system

$$ A summary of your group$$s thoughts, learnings, and conclusions regarding the supplier selection process

$9.$ In addition to the PPT presentation, also email the specification and RFP for marking.

Commodity List

Choose an item or category below. If you choose a category, you may research a particular raw material within the category and work with that item:

$$ Paper

$$ Cardboard

$$ Packaging

$$ Chemicals

$$ Food Ingredients

$$ Construction materials

$$ Steel

$$ Paint

$$ Stationary

$$ MRO

$$ Service

The Company $$About the company$$

The Opportunity $$What we are looking for$$ IE:$...$looking for innovative, leading edge suppliers who are willing to enter into a twelve month supply agreement based on$......$

$$Opportunity to extend agreement if$...$

Confidential Information The information contained in this Request for Proposal is proprietary and confidential to $$our company name$$ and may not be used, reproduced or disclosed to others except for the employees, agents and contractors of the Supplier who may have a need to know for the purpose of preparing a Proposal in response to this RFP$.$ By receiving this RFP$,$ the Supplier agrees to keep all information contained therein in strictest confidence.

Proposals submitted to $$our company name$$ in response to this RFP and $$our company name$$ evaluation of all submitted proposals will be considered proprietary and confidential information, and will not be disclosed, except where disclosure is required by a court or regulatory authority of competent jurisdiction.

The Business Needs Three business needs must be listed in addition to: To secure a consistent supply and Item must be suitable for the application

The Scope The scope of the final supply agreement will include the supply and delivery of $$item$$ in $$describe packaging$$ and to $$destination$.$ The pricing will reflect the product p