Create a BEO/Checklist along with Floor plan

Assignment #2: 5%

Course Identification - HCL 3003 - Events, Meetings, and Conferences

Course title: Course number: Group: Teachers name: Due:

Semester:

Group Identification

EVENTS, MEETINGS, AND CONFERENCES

HCL 3003

Group 1 Katherine Koplov

Fall 2021

Group: ______________________________________ Date: ___________________

Standard of the Evaluated Competencies Statement of the evaluated competencies Code(s)

To sell products and services in a commercial establishment (01U2)

Instructions

Result: ______________

Class notes are allowed and students may not use any external resources, but the ones that are provided.

Type your answer

Rubrics

Evaluated elements of Relevant performance criteria specific to each element the competency

Explain the actions required for site planning and management and the provision of food and beverage

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Develop site selection criteria, conduct site inspections, and evaluate potential sites

Select and create appropriate floor plans for a variety of event types

Consider the benefits and challenges inherent to the provision of food and beverage as part of the MEEC experience

Complete a banquet event order (BEO), identifying and describing the required information

- Create a supply checklist from a Banquet Event Order.

Contents evaluation

Banquet event order, Checklist and Floor plan were not attempted/completed Banquet event order or Checklist or Floor plan were not attempted/completed Student failed to transfer all the information on Banquet event order, Checklist

and Floor plan

Student failed to transfer all the information on Banquet event order, Checklist and Floor plan in the right field with correct terminology

Student was successful in transferring all the necessary information on Banquet event order, Checklist and Floor plan in the right field with correct terminology

Mark Breakdown

This evaluation is worth 100 points, which are distributed as follows: Banquet event order

Checklist

Floor plan

0-1 2 3

4 5

TOTAL:

Total of 15 points Total of 15 points Total of 20 points

50 points

Good luck!

Scenario

Ms. Elizabeth Hurley is President of KAR Auction Company in Toronto (mailing address: 123 Adelaide Street East, Suite #911, Toronto, ON M5A 1N1, tel: 416-416- 4164, email:Ehurley@karauction.ca).

Her assistants name is Ms. Natasha Romanoff. Ms. Romanoff has come to visit you, the Catering Manager at Hotel Titan, to talk about arranging a meeting.

You: Hello Ms. Romanoff! So nice to see you! Welcome to Hotel Titan!

Natasha: Thank you! Im so glad to be here. I love the facilities you have. Id really love to book

our next meeting here in April for my boss Elizabeth Hurley and her team.

You: Thats great, Ms. Romanoff! What kind of meeting were you looking to book?

Natasha: Oh, just a simple meeting where my boss could brainstorm/discuss plans for the next years sales & marketing plan. The topic of her meeting is called: The Future of Auction in 2025. Let me check on my Outlook calendar here. Hmmm, I was really hoping we could hold it on Tuesday, April 5th, 2022.

Were expecting 14 people in total to be there. We will start with breakfast first, followed by a two hour meeting where Elizabeth will need a projector and screen for her laptop so that she can show her PowerPoint presentation. She will also need extra space, maybe a table or two, to put her notes, briefcase and stuff. She wants an early start to the meeting as well.

Everyone will be here by 8:00am for breakfast, followed by the actual meeting at 8:30am and we should be done by 10:30am or 11:00am at the very latest.

You: I do not see any problem for that date since April is a quiet time of year for us. I have the perfect space for you called the Earth Room. Its 28 feet long by 20 feet wide and would fit your meeting requirements perfectly! And the best part is that were having a special in April! The room rental is only $450 rather than the regular price of $600. We also have a variety of breakfast packages priced from $27 per person to $45 per person.

Also, for your attendees who are driving, there is a special parking rate of $12 for the day rather than $21.50!

Natasha: That sounds perfect!

You: Ill put it all together in a Banquet Event Order so that you can look it over and let me know if thats okay. Ill also provide you with a floor plan of the meeting room that shows the set-up so you can see how the room will look.

Natasha: Thank you for looking after me so well! Before I forget, Ill leave you Elizabeths

credit card number so you can charge the breakfast and meeting on it. The MasterCard number is 5191 2300 1234 0000 and it expires on 12/12/2021.

You: Thank you, Ms. Romanoff, Ill send you the Banquet Event Order as an email attachment as soon as I put it together this afternoon. Did you want to take a catering package with a copy

of our different breakfast menus?

Natasha: Oh you go ahead and choose a breakfast package that you think would be best for us, based on what I told you about our meeting. I trust your judgement. Just remember that Elizabeth is allergic to bananas. Thats all. Im so glad I have you to look after me and planning our meeting. Now I dont have to worry at all!

Assignment:

You now have to create and complete the Banquet Event Order for your client using the industry standard templates, the information gathered from the conversation above, and the attached menus. (15 marks)

You also have to complete the Event checklist for the operations team. (15 marks) You also need to draw the function room layout, using what you think is the most suitable room layout for the meeting. Please create a room layout showing the layout of tables and chairs in the room along with any audio-visual and other items that the banquet staff needs to set-up. (20 marks)

Menu

HOTEL TITAN BUFFET BREAKFAST SELECTIONS

All Breakfasts are accompanied with Creamery Butter, Imported Preserves and Local Ontario Honey

TITAN CONTINENTAL BREAKFAST BUFFET $27 per person (Minimum 10 people)

Assorted Chilled Fruit Juices

Freshly Baked Muffins, Butter Croissants & Flaky Danish Pastries Fresh Sliced Fruit Platter with Seasonal Berries

Freshly Brewed Regular and Decaffeinated Coffee

Selection of Premium Breakfast Teas

TITAN BAGEL BAR $35 per person (Minimum 16 people)

Assorted Chilled Fruit Juices

Selection of Freshly Baked Montreal Style Bagels with a Variety of Plain and Flavoured Cream Cheeses

Platter of Smoked Salmon

Fresh Baked Muffins

Seasonal Fresh Fruit Salad

Freshly Brewed Regular and Decaffeinated Coffee

Selection of Premium Breakfast Teas

TITAN BREAKFAST BONANZA $45 per person (Minimum 25 people)

Assorted Chilled Fruit Juices

Farm Fresh Scrambled Eggs, Sliced Maple Cured Bacon, Country Link Sausages and Home-Style Skillet Potatoes

Fresh Seasonal Fruit and Fresh Berry Display

Assorted Cold Breakfast Cereals Served with 1%, Skim and Soy Milk

Freshly Baked Muffins, Danish Pastries and Butter Croissants

Toast and Bagel Station

Freshly Brewed Regular and Decaffeinated Coffee

Selection of Premium Breakfast Teas

PRICES AND TAXES

Menu prices and items are subject to change based on market conditions.

A 15% service charge will be added to all food and hosted beverage prices. Applicable sales taxes will be applied on food, alcoholic beverages and rentals.

Format and details for Layout

Scenario Ms. Elevbeth Hurley is Prevident of Kak Auction Conpany in Toronta (-aklirs 416A, emait(huriey elarawtion cal. Her assistant's name is Ms. Natasta flomanolt Ms. Aamunotf tas cones wst vou, the Catering Marager an Motel Tean, to tak abeut acranging a mettinc. You thilo Mn Momanodit Se noe to ae pool Weicomen to ristel teant en Tiestay, Aord 5=,2+92. ahould be done 5y Jo journ ar 11 buan at the wery lateit breathall puckaget priced fort \$\$27 pet pecion to S4S per jenan then 911 1. 01 Nutanha That sounds pertecti routan sen how the roon wit leok. voon at i put it wogrther thit aftemoon. Did you want 10 tate a caterng piciagt a th a cosv of eur itement breadfant menus? Asckeser the mtached menet (t5 nard) tarquart ataff newti co set -ap. (20) maxal Format and details for Layout Scenario Ms. Elevbeth Hurley is Prevident of Kak Auction Conpany in Toronta (-aklirs 416A, emait(huriey elarawtion cal. Her assistant's name is Ms. Natasta flomanolt Ms. Aamunotf tas cones wst vou, the Catering Marager an Motel Tean, to tak abeut acranging a mettinc. You thilo Mn Momanodit Se noe to ae pool Weicomen to ristel teant en Tiestay, Aord 5=,2+92. ahould be done 5y Jo journ ar 11 buan at the wery lateit breathall puckaget priced fort \$\$27 pet pecion to S4S per jenan then 911 1. 01 Nutanha That sounds pertecti routan sen how the roon wit leok. voon at i put it wogrther thit aftemoon. Did you want 10 tate a caterng piciagt a th a cosv of eur itement breadfant menus? Asckeser the mtached menet (t5 nard) tarquart ataff newti co set -ap. (20) maxal Format and details for Layout