Create a project management plan using the template provided. There are four attached items provided to complete this assignment.

• the assignment instructions the assignment instructions - Alternative Formats
• project management plan template with example content and section descriptions project management plan template with example content and section descriptions - Alternative Formats You are at liberty to modify section headings as long as the context is the same.
• The example information and the explanations in the green font should not be in the work you submit
• The explanations and example content are there to assist you, not replace the work you are required to do.

MAIN QUESTION :

Project Management Plan

For this assignment, you will develop a project management plan (PMP). There are several things that you are required to document to complete this project, based on the scenario you are provided. Earlier in the term, an assignment included several tasks that relate to project implementation. This assignment builds on some of that work.

Background of the Project Assigned

The IT Project that was completed earlier in the semester involved the implementation phase of a project that would have included coordination between multiple organizational elements. This project goes beyond the earlier project to include the functions from analysis thru evaluation.

Your organization will be acquiring additional facilities in the future. As the representative of the IT division, your task is to analyze and document all elements related to IT and function as the project manager for the entire project. As the project manager, you must develop a PMP.

Other members of the project include the operations division, which manages and approves the opening of all facilities, the finance division, which funds the project's costs, and a representative from each division that will occupy the facility. The project manager is the chief operations officer (CEO) or their designated representative. The project sponsor is the chief administrative officer or their appointed representative. The project's scope includes the analysis, design, development, implementation, and evaluation of the project.

The chief administrative officer notifies the CEO of the need for a new facility at a specific location. The CEO then identifies which divisions will occupy the facility. The CEO then tasks the project manager to begin the analysis phase.

The project manager works with each division to document their requirements (office structure, furnishings, IT, etc.). The project manager then forwards all non-IT requirements to the operations division, who works with the architect to design the building and with vendors to budget the furnishings, etc. The project manager works with the IT division to budget the IT requirements. All buildings have standardized requirements (and costs) that are also included in the analysis. A contractor will be hired to build the facility and ensure all internal electrical and network cabling is routed from the communication closets to every room. The contractor will also acquire and install all communication closet racks needed for the network infrastructure.

The public service telecommunication provider (phone company) will provide the telecommunication cabling to the demarcation point within the facility. The cost of these services is determined by facility size and structure and provided by the operations division to the project manager to be included in the PMP. The cost of acquiring hardware, software, and services needed to satisfy the users' requirements is provided by IT to be included in the PMP. Once a final budget is established, it is the responsibility of the project sponsor to approve any changes to the budget.

The typical order to execution includes analysis and documentation of the requirements, budget, scope, assumptions, constraints, etc.; followed by the review and signoff from the divisions who will occupy the facility along with the operations and finance divisions; followed by approval of budget and PMP by the CEO; followed by the execution of the project; and followed by an after-action evaluation of the project. Any changes to the milestones must be approved by the CEO, who will brief the CEO.

Schedule

The project schedule from the earlier project needs to be modified to reflect the additional milestones outlined in this narrative. The project manager creates and updates the project schedule based on feedback provided by the operations and IT divisions. The project schedule will be maintained using the MS Project Management software. (You can use alternative software to create the required documentation for your homework, but you will annotate that you are used MS Project in the plan.)

Communication

During implementation, the operation's division will notify the project manager monthly, via email, of the status of the non-IT portions of the project. The project manager will then notify the IT division of the project status via email to ensure IT acquisition and preparation steps are completed before the IT portion of the project. During the last month of the non-IT portion of the project, communications will occur on a weekly basis. The project manager will also communicate with senior management when requested.

Budget

The project manager is responsible for monitoring the budget expenditures, reporting to the project sponsor if costs exceed the budget, or reporting to the project sponsor if costs are significantly less than the original budget.

Procurement and External Entities

The operation's division will continuously monitor the facility's construction to ensure it meets the requirements and industry standards. Once the facility is completed, the operation's division will prepare the facility for occupancy to include installing furniture, working with vendors to install vending machines, and custodial maintenance. Once this phase is completed, the facility will be turned over to IT for equipment installation.

Risk

Lastly, the assignment requirements include the need for you to identify at least 10 risks inherent to the project. You can use an alternative to the example risk table or risk register shown in the template. However, make sure that you describe the risk, the consequences of the risk, the probability, severity, and how to mitigate the risk.

Disclaimer

You may find that there is information missing that you need to complete PMP template. The goal of this assignment is to demonstrate that you understand the process of creating a PMP; when enough detail is not provided, use your best judgment to fill in the blanks.

Conclusion

When you complete the plan, go back through these instructions to make sure that you did not miss any of the requirements. Use the template you were provided. This will make completing this homework easier.

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Important Information There are a few things that may help you as you progress through these objectives. You will determine the duration of tasks and the unit of time the duration values represent (i.e., 1 day, 1 hour, etc.). If enough detail is not provided for any aspects of the assigned work, use your best judgment to fill in the blanks. For tasks that require things like installation or testing, where purchasing was not a requirement, the equipment is already on hand. If there is equipment that is needed in a specific location, with no actions specifying the necessary tasks, assume the action is still required

Project Requirements

The project has multiple actions that need to occur with varying priorities, based on the location in the facility. The activities that required to launch the new facility:

purchase, install, and test network servers

purchase, install, and test desktop computers

install and test corporate software on all new computers

purchase, install, and test ethernet cabling to wireless projectors and computer lab computers

purchase, install, and test network printers

purchase, install, and test wireless projectors

purchase, install, and test voice-over-internet protocol (VOIP) phones

Priorities

In the execution of this project, two priorities will influence planning and scheduling the work. The IT office, IT communication closets, and hallways must be fully operational before executing tasks in other areas. When executing work in the remaining locations, the administrative offices have priority over the other locations.

Project Equipment by Location

The new building includes multiple workspaces. For each of these spaces, there are specific equipment requirements. The following workspaces and the equipment required are as follows:

IT office (one on-site)

ofour network servers

otwo laptop computers

otwo VOIP phones

IT communication closets (two on-site)

oone monitoring laptop

oone VOIP phone

specialty room (10 on-site)

owireless ceiling-mounted projector

odesktop computer hard-wired to the projector

computer labs (two on-site)

oone wireless ceiling-mounted projector

oone desktop computer hard-wired to the projector

o25 desktop computers hard-wired to individual network ports

oone network printer

oone VOIP phone

administrative areas (two on-site)

ofour desktop computers hard-wired to individual network ports

oone network printer

ofour VOIP phones

individual offices (40 on-site)

oone desktop computer hard-wired to individual network ports

oone VOIP phone

hallways (four main hallways, two on each floor), each requires a VOIP phone wall- mounted near the midpoint of the thoroughfare

Project Team

There are four team members available to accomplish the actions needed in this project. Each of the team members has specific actions that they are trained for. The personnel and their responsibilities are as follows:

two computer specialists

oall purchasing tasks

oinstallation and testing of computers and software

oworks with the network specialist for testing network access

oworks with the audio-video specialist for testing network access to the projectors

one network specialist

osetup, installation, and testing of VOIP phones, printers, ethernet, and networking

oworks with the computer specialist for testing network access

one audio and video specialist

oset up, installation, and testing of projectors

oworks with computer specialist for testing computer hard-wired to a projector