Create a starter risk register for projects B) described below. Include at least 8 risks for project B.

Project B

Description

Plan a day-long company meeting to review and discuss company performance over the last year. The meeting will include speakers who have ideas how to improve the company and are anxious to talk during the meeting.

Outcome

A successfully run meeting that meets all of the stakeholders objectives, within the budget and time constraints.

Proposed Tasks

Depending on what is required by the key stakeholders, this could be as follows:

• Discuss with the key stakeholders what the goals of the meeting are.
• Talk to any previous project managers that have done this task before (for advice)
• Determine a rough estimate of how many people will attend
• Determine the preferred date for the event
• Determine the budget for the event
• Decide if the meeting will be held on-site (for cost saving) or off-site (for more focus)
• Book a function room accordingly
• Plan the meeting agenda, and decide on how many speakers are needed
• Give the speakers guidelines (topics, length)
• Confirm who will chair the meeting, and give the opening presentation
• Confirm who else will present in the meeting, and if any breakout sessions are required (if so, plan who will head each breakout session)
• Purchase thank you gifts for the speakers
• Confirm what needs to be prepared by attendees (if anything)
• Send out invitations to all attendees
• Confirm on final numbers of staff
• Book catering for the event
• Organize the room setup and the seating arrangement
• Double check all of the multimedia devices are connected and working (projector, microphone, etc.)
• Plan the flow of the meeting, and how it will be wrapped up at the end of the session
• Give thank you gifts to the speakers

There are many dependencies as you progress down the list, organizing the room setup is impossible if you havent booked a room! Dont forget to also consider the time taken for certain steps. It may take a number of days to confirm all of the speakers, and they will also need time to prepare themselves and their presentations, so remember to build this into your timeline.

Stakeholders

You may need to reach out to staff in other departments to make the project a success. Consider what help you need from them and reach out for assistance. It may be as simple as an IT employee coming to connect the projector, or you may need specific help from administrative staff that requires sign off from their direct manager. Think about how much time youre asking of each team member, and contingencies if something goes wrong, or they are not available.

Timeline

Tasks must ensure that all preparation on the room is done beforehand. You dont want to be running around finding a working microphone 2 minutes before you are due to start!

A 1 2 3 4 5 6 7 8 9 10 A Risk Description B Risk Category RISK IDENTIFICATION Proiect Picke Droiect Picks no cond form C E F QUALITATIVE RATING Risk Score 0 0 D Probability Impact 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 O 0 0 0 0 0 0 0 G Risk Ranking 1 2 3 4 5 6 97 7 8 9 HI Action (pull down) Avoid Avoid Avoid Avoid Avoid Avoid Avoid Avoid Avoid J Trigger K RESPONSE Status (pull down) OPEN OPEN OPEN OPEN OPEN OPEN OPEN OPEN OPEN L Owner M Notes N