Discussing, Developing and Deciding Your Project ‘Scope

Discussing, Developing and Deciding Your Project ‘Scope Statement’

Work with your supervisor at your Host Company, to identify a project that you can work on, i.e. a defined piece of work that you can plan, investigate, develop and deliver during your time at your internship. Your project does not have to be big, but it cannot be routine, everyday work, such as working on Help Desk, assembling PC’s, fixing bugs in programs, and so on. 

Using below Scope Statement & RMP as your guide: 

Create a Project Scope Statement using the provided template 

Consider

From a Project Management point of view, it is more likely that you will be a project team member in a given situation and not the Project Manager.  However, for this assessment activity, you may be required to take on the project manager role. No matter how huge or overwhelming your project may seem at the beginning, it will, at most, be a SFIA Level 4 project and “manageable” in normal Project Management terms. Meaning, it is best managed by an “agile” Project Management method, i.e. one that focuses more on the result than the means of getting there.

 

Understanding and Agreeing to Your Project Scope

At the start of a project, you (as Project Manager) will discuss with the client what they expect the project to deliver, then you will document the client’s expectations in detail. This detailed document is called the Scope Statement, and it includes both the items that have to be produced by the project (the deliverables), and the work required to produce them. You will then discuss the scope statement with the client to ensure that you are in agreement with what will be produced, and eventually, when an agreement is reached, you and the project sponsor (probably your internship manager), and the client sign the scope statement (it is now authorised). The signed scope statement is also known as the "scope baseline". You will then prepare a schedule (showing what will happen and when) and a budget for controlling costs, as well as other plans. All these plans need to be authorised too, and then they will become baselines as well.

 

Project Scope Statement

Your project does not have to be big, but it cannot be routine, everyday work, such as working on Help Desk, assembling PC’s, fixing bugs in programs, and so on.  You will use this project to produce an RMP (Risk Management Plan) over the next two weeks.


Once agreed, you can create your 'Scope Statement' for your project. To do this:

  1. Save the file as ‘Your Name – Assignment 2’. 
  2. Complete the EXCEL's first tab, Project Scope Statement. Take care to enter information in ALL required fields.


      • You should have at least 3 constraints, 3 assumptions, and 3 risks
      • Write at least a paragraph (several sentences) for the Project Description and the Business Benefit.
      • Do NOT submit this file until you have completed Parts 1 AND 2 of the assignment!

 

Tip

Remember to share your Scope Statement work with your peers in Module 2 Discussions

 

Part 2 – Developing your Risk Management Plan

In this part, you will develop a Risk Management Plan using your current Assignment 2 EXCEL file from Part 1. 

  1. Once agreed with the project use the above template

    1. Complete the EXCEL's first tab, Project Scope Statement. Take care to enter information in ALL required fields.



        • You should have at least 3 constraints, 3 assumptions, and 3 risks
        • Write at least a paragraph (several sentences) for the Project Description and the Business Benefit.

    1. Continue to the 'RMP Tab' (Risk Management Plan) of your MS EXCEL Template.
    2. Complete Part 1: Project Context using the information from your Scope Statement.
      NOTE: At no time are you required to change, manipulate or edit any of the Risk Management Template formulae
    3. Next, identify and analyse all eight (8) main risks. Enter information into Part 2: Risk Register performing Risk Identification and Qualitative Risk Assessment.
      NOTE: You will not be performing a Quantitative Risk Assignment on your project.
    4. Complete Part 3: Risk Treatment Plan by working with your supervisor.

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