document flow chart

b. University Bookstore. Ordering textbooks in a university bookstore is a massive under- taking that requires good organizational, communication, and coordination skills. The process begins with faculty deciding which textbooks they want to use. Professors com- municate relevant information about the textbook (title, author, ISBN, edition, publisher, copyright date) to a department chair or secretary, who consolidates all the orders. That communication may take place with a paper form or an e-mail. In either case, the departmental representative prepares a standard university book requisition form in trip- licate: one copy for the requesting faculty member, one for the department, and one for the bookstore. The bookstore receives and consolidates requisition forms from all across the university and prepares purchase orders for textbook publishers. Each purchase order has three copies: one for the publisher, one for the purchasing department, and one for the accounting department. When the publisher sends the books, the bookstore's receiving department prepares two copies of a receiving report; one is filed to indicate that the goods were received, while the second is forwarded to the accounting depart ment. The publisher sends a billing statement (invoice) directly to the accounting depart- ment. Once all three documents have been matched and verified, the accounting department writes a check or sends an electronic funds transfer to the publisher. The bookstore staff then sort the books based on class and stock the shelves, where the books await purchase by students FIGURI Cu Cu b. University Bookstore. Ordering textbooks in a university bookstore is a massive under- taking that requires good organizational, communication, and coordination skills. The process begins with faculty deciding which textbooks they want to use. Professors com- municate relevant information about the textbook (title, author, ISBN, edition, publisher, copyright date) to a department chair or secretary, who consolidates all the orders. That communication may take place with a paper form or an e-mail. In either case, the departmental representative prepares a standard university book requisition form in trip- licate: one copy for the requesting faculty member, one for the department, and one for the bookstore. The bookstore receives and consolidates requisition forms from all across the university and prepares purchase orders for textbook publishers. Each purchase order has three copies: one for the publisher, one for the purchasing department, and one for the accounting department. When the publisher sends the books, the bookstore's receiving department prepares two copies of a receiving report; one is filed to indicate that the goods were received, while the second is forwarded to the accounting depart ment. The publisher sends a billing statement (invoice) directly to the accounting depart- ment. Once all three documents have been matched and verified, the accounting department writes a check or sends an electronic funds transfer to the publisher. The bookstore staff then sort the books based on class and stock the shelves, where the books await purchase by students FIGURI Cu Cu