Question: Explain how you will manage changes in the project, including change requests and scope creep. Project Implementation Process: Approval of design space for the new
Explain how you will manage changes in the project, including change requests and scope creep.
Project Implementation
| Process: Approval of design space for the new location to optimize workflow, all equipment will be ordered by the functional managers and approved by the project managers. Specialized moving companies will be contracted for the move. All employee workstations are set up, and equipment testing has will be conducted by the vendor and IT. Any software testing will take place prior to the staff moving to be conducted by IT. Each HIM department specialty will begin to move starting with the largest and closes proximity to the new location. ROI -1st Deficiency tracking - 2nd, Coding / CDI Team -3rd Task Sequencing: Workspace is designed for adequate workflow of each area of HIM Employee workstation set up (computers phone) equipment moved printers and faxes setup Integration of equipment and software tested for compatibility including to include EMPI. PHI securely moved (ROI) Employees from each department are moved individually. A. Release of information 1st B. Deficiency 2nd C. CDI / Coding 3rd Resource Allocation People: Functional managers, Staff members, system director, project manager, vendor Tools: Software and Office Supplies Equipment: Telephone, laptop, desktops, Copy machines, Scanners Facilities: new centralized location Funding: $426,2000.000 Team(s) Structure Systems Director: project manager, vendor, and functional manager report Project manager: Functional manager, vendors Functional managers: team members report. Budget Allocation |
| Major Milestone #1 Design of workspace |
| Deliverable (If Applicable) |
| Task 1: design approval of departmental space for (optimal efficiency) |
| Task 2: To organize each department into a functional work area |
| Major Milestone #2 Equipment ordered |
| Deliverable (If Applicable) Contract signed by the vendor |
| Task 1: Equipment ordered for ROI |
| Task 2: Equipment ordered Deficiency tracking |
| Task 3... Equipment ordered coding/CDI |
| Deliverable (If Applicable) contract in place for moving companies |
| Task 1: equipment movers |
| Task 2: Specialized company for moving PHI |
| Task 3... |
| Major Milestone #4 Secured PHI for moving |
| Deliverable (If Applicable) contract for a specialized moving company for PHI |
| Task 1 paper charts packed and ready to be moved. |
| Task 2 |
| Task 3... |
| Major Milestone #5 Workstations are set up for all employees |
| Deliverable (If Applicable) |
| Task 1 ROI (computers, printers, faxes, telephones) |
| Task 2 Deficiency tracking (computers, scanners, phones) |
| Task 3: Coding/ CDI (Computers and phones) |
| Major Milestone #6 integration of new software and equipment for EHR tested. |
| Deliverable (If Applicable) compatibility of new equipment and software tested. |
| Task:1Teat run the equipment to ensure computers are up and running |
| Task:2 Work out any technical issues related to equipment |
| Task 3: Work out any issues related to software (including EMPI) |
| Major Milestone #7 Moving of each department |
| Deliverable (If Applicable) (each department transitions into the new space separately |
| Task 1 ROI -1st The first wave to South is the largest operation, next and downtown, and north locations, children's and, LTA |
| Task 2 Deficiency tracking - 2nd The first wave to South is the largest operation, next and downtown, and north locations, children's and, LTA |
| Task 3Coding / CDI Team -3rd The first wave to South is the largest operation, next and downtown, and north locations, children's and, LTA |
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