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Case Study: Choosing an HRIS System for an Organization Technology Works is a software solutions company that specializes in streamlining work processes to enable companies to achieve effective and efficient business operations. The CEO Janell Ford has tasked the VP of Human Resources, Meghan Swift, with selecting an HRIS system that encompasses the functions of staffing, compensation, training, and performance management to have a seamless process for current employees and new employees being recruited to the organization. Your assignment is to develop a process that Meghan can use to select an HRIS system that incorporates the requirements requested by the CEO. At a minimum, your approach should include the following categories: Step 1: Initial Assessment- 2 paragraphs (Discuss who will be involved in the selection process, internal team, external team, etc.). Step 2: Assessing Organizational Needs- 3 paragraphs (Discuss the needs of the organization from a strategic point, such as future growth, how the chosen system could be suitable to handle that growth, department needs, security of employee data, reporting requirements, new hires, terminations, and other compliance issues. How will individual employees be able to access system information for employee-self service tasks? What is needed now, and what would be required at a later date? Step 3: Assessing the Project Parameters - 3 paragraphs (Discuss budgetary constraints, technology constraints, time constraints). Step 4: Evaluating Available Packages Against Needs and Project Parameters (Make a master list of requirements based on company needs and wants. An example list of requirements and measurements may look like the following to include an explanation for each condition: - Integration with payroll system (or combination HR/payroll package). - Performance management. - Reporting capabilities, standards, and custom. - Applicant tracking. - Training management. - Implementation timeline.| - Hardware requirements. - Monthly costs. - Total costs. There may be multiple, more specific requirements within each of these requirement areas. For example, under the training management requirements, the employer may include functionality for tracking needed and completed training, recording educational There may be multiple, more specific requirements within each of these requirement areas. For example, under the training management requirements, the employer may include functionality for tracking needed and completed training, recording educational achievernents, noting external training and certifications, scheduling internal training courses, and tracking educational courses eligible for reimbursement. Step 5: Selecting the Project Committee (At this juncture in the process, HR should organize a project committee to view the project beyond the scope of the HR department. Critical stakeholders may differ from organization to organization, but the consideration and evaluation committee should at least include members from the following departments with an explanation for why they are chosen and what they could contribute to the selection process of the HRIS System: - Payrollfinance/accounting. - Operations For example, the operations representatives may see the value of critical reporting and tracking mechanisms and the impact on productivity at implementation. Step 6: Request for Proposal (RFP) - 3 paragraphs (include information about the project specification for a vendor such as a price point, specifications for the HRIS system, implementation timeline, budgetary constraints, etc.). Step 7: Demonstration and Evaluation - 3 paragraphs (Select three to four vendors and discuss the process for what will occur when they come onsite to the company. For example, demonstration, handouts, system capabilities, the scorecard for rating by committee members). Step 8: Choosing Between the Finalists -3 paragraphs (Discuss what steps you will take to vet each finalist. For example, requiring a list of current clients, visiting a client reference, a software demonstration for project committee, ongoing maintenance, software updates, Q\&A period, etc.)