HRM 4126: EE RELATIONS

CULMATIVE INDIVIDUAL ASSIGNMENT

PART ONE

The final assignment for this course has two parts, the total of which is 35% of your final grade.

• Part One of the Assignment has you demonstrate your ability to apply concepts and models that you have learned pertaining to the Termination process (20% of final grade)
• Part Two of the Assignment will provide you with the opportunity to work with the process of using Exit Interviews ( 15% of final grade)
• Please note that your grades for both Part one and two of the Assignment will be added to generate your "culmative individual assignment" mark out of a possible 35 marks.
• Note as well on the Weekly Calendar that Parts one and two have different due dates.

For this assignment you are a HR Professional and it is your responsibility to prepare for a Termination interview with an employee. The objective of this assignment is for you to demonstrate an understanding of the course content related to completing steps of a termination meeting.

The assignment requires that you:

1. create a termination checklist and describe in detail the logic used in the creation of that checklist. How does your checklist demonstrate due diligence and accountability? Why did you format the checklist the way that you did. What was your objective in preparing each step of your checklist?
2. Prepare and describe in detail the strategy used in the preparation of your termination letter.

This assignment must be submitted following the College Policy for submission of assignments i.e. with a cover page, executive summary, body of assignment and a conclusion piece in which you outline key learning points taken from the assignment, and follow APA protocols. As this assignment is worth 20% of your final grade, it is expected that this assignment will be comprehensive and be 8-10 pages.

Assignment detail

Using the information in the scenario outlined below you will demonstrate your understanding of

what needs to be taken into consideration in preparing for the termination meeting by:

1. Creating and completing a termination checklist to be used by all staff involved in the termination process to assist in conducting "due diligence" and ensuring the termination is conducted fairly, and smoothly and in accordance with legal requirements. You have done work with termination checklists in the Lesson notes through your examination of four different samples and you provided feedback on the quality of these checklists.

Recall that the purpose of the checklist is to ensure that all phases of the termination process have been completed according to not only policies and procedures but also according to legal requirements. A checklist should, therefore, be robust enough to be presented as evidence in a legal case such as a wrongful dismissal suite. The checklist should cover all phases of the termination process and should consider before, during and after stages of the termination interview. Significant actions .e.g. actions considered mandatory due to legal requirements should have a sign-off and date for the person responsible for actioning the task.You should explain and analyze your checklist and provide a rationale as to how your checklist meets due diligence and accountability requirements.

Please present your checklist in a format to mirror the termination process i.e. before, during and after the termination interview.

1. constructing the actual termination letter that will be provided to the employee during termination meeting. This letter has to be carefully constructed in order to demonstrate distributive and interactional justice. The employee being terminated will be closely monitoring how she was treated in the process of being terminated. Explain in detail how your letter was created to meet legal and ethical requirements.

Scenario Details

Sheila in is in her mid-30's and has been with College Dynamics - a Media Relations firm for the past nine years.

Sheila began as a production assistant and after three years she applied for the opening for "webmaster" and was the successful candidate. This is the only web position at the firm and College Dynamics has decided to outsource this function; as a result you need to advise Sheila that her position is disappearing and that she is being terminated.

Supporting resources for you are:

• Lesson notes
• your course text book ,
• employment standards legislation related to terminations and,
• your own research.

Criteria/Level	Does Not Meet Requirements (0-49%)	Meets requirements (50-89%)	Exceeds Requirements (90-100%)	Grade
Content and Development	Checklist is minimal and does not account for all stages of termination preparation Checklist does not take into account legal requirements for termination Checklist does not demonstrate good faith and objectivity considerations Letter is missing key elements of essential information for employee. No evidence of research and/or consideration of legal requirements	Checklist contains required stages but does not address fully each stage Legal requirements are accounted for but there is no reference to specific legislation Report does not acknowledge research Letter is adequate but does not acknowledge that employee's termination was not due to her actions	Checklist is comprehensive and addresses fully all stages of termination preparation Checklist accounts for and explains all legal requirements for termination Demonstrated evidence of research Checklist contains actions that demonstrate good faith and objectivity in termination Letter demonstrates fairness and equity in process
Organization and Structure	Assignment is not well organized and there is no flow to the document	The Report meets minimum requirements but there is no bridging among section.	Assignment Report is professional and fluid Different sections of the Report are bridged
Format and Style	Format does not conform to requirements There is no Executive Summary There is no bibliography listing reference materials	The executive summary is minimal Bibliography does not include all reference materials Letter lacks all essential elements	Cover page is complete and accurate Executive summary explains thoroughly what is in the Report and describes important elements in a termination Complete bibliography including course notes, text, journals, websites, interviews, proprietary documents with APA reference style Format of termination letter contains salutation, company letter head, appropriate sign-off and signatures, proper grammar and spelling 12 Font is used