Instructions and tips Read through this entire assignment carefully before you begin to compose your message. Write the assignment using pencil or pen on a separate sheet of paper. You can use your textbooks, course notes, course handouts, and a paper English- only dictionary. No electronics! When you complete your assignment, hand in this assignment sheet along with your written assignment. Write an email for the message called for in the situation described, using reader- focused language and a professional tone. Although the case below provides the main information needed, it may contain unnecessary information, and the information is not well-organized. Remember, it is your job to include what you think is necessary and omit information that is redundant or irrelevant Be sure to maintain a professional tone appropriate for business communication. Remember to organize the information effectively and make up additional information if appropriate to help you achieve your purpose. Avoid copying phrasing from the case below, from a textbook or from other samples. Use all the techniques learned so far in this course to write a clear, professional email message Include a "header" at the top with the fields your email program creates for you (To: From:, Date: Subject:, CC, Attachment:). For readability, use a direct opening with the "main idea first." Be concise, and use at least one list (bullets), headings, and white space as "reader access techniques." Include a closing (e.g. "Thank you." "Sincerely," "Best regards,") and your name and "signature" (usually your name plus your position/department and possibly your contact info beneath) under your final "action paragraph." Use the writing process: Think about your audience and their questionseeds, then plan and write a draft. Remember to proofread and revise as necessary. Case The Situation You work at a company that manufactures and tests hardware and software systems. Everyone is really busy because you are about to launch a new product. Also, there are several new employees. On the way to a human resources meeting this morning, the general manager took you aside to complain about some procedures that are not being followed. "I just came from the testing lab. It's a mess in there! You've got to let staff know in writing the importance of maintaining a neat and clean lab," she announced. You're her assistant, but you had no idea what she was talking about so you asked. "What's the problem?" "Well," she replied, "Like I said, the lab is a mess. There are coffee mugs and open bottles of water. No drinks are allowed in the lab. If someone spilt liquid on our sensitive equipment, it would cost a lot of money. Also, there are equipment pieces everywhere-even on the floor. Someone could trip, and it gets dirt on our sensitive equipment. As well, there are wires dangling right over equipment that gets hot- that could start a fire! We have strict rules about this stuff!" You replied, "We've got some new employees and everyone is so busy with the new product release. It sounds like people are letting things slide to get all the work done on time." "Yes, that's true, but it's no excuse," replies your manager. "It's clear that staff need a refresher on procedures to keep the lab organized." You answered, "OK, I'll send out an email later today documenting how to keep the lab organized." Your Task Write an email message to staff explaining the guidelines your general manager just explained to you about keeping the lab clean and safe. Consider: How can you use listing to make the procedures easy to read? How can you introduce the procedures so that staff will be receptive? How will you close your message to ensure employees follow up