Justification for New System

Charts and Graphs:

A bar chart could illustrate the increasing workload or inefficiencies of the existing system.

A pie chart could show the current system's limitations in specific areas $($e$.$g$.,$ lack of functionality, high maintenance costs$).$

Documentation:

Reports on system downtime or error rates.

User feedback surveys indicating dissatisfaction with current system.

Cost analysis of lost productivity or manual workarounds due to system limitations$.$

Project Management Methodology

This project will utilize a Phased Implementation approach, breaking down the process into manageable stages:

Phase $1$: Planning & Selection $(1-2$ Months$)$: Needs assessment, RFP development, vendor selection.

Phase $2$: Implementation $(3-6$ Months$)$: Contract negotiation, system configuration, data migration, user training.

Phase $3$: Go$-$Live & Support $(1-2$ Months$)$: System launch, user support, post$-$implementation review.