Make a sample memo. This memo should be the procedure a brand new company should take when getting new vendors. For instance, what's the process for storing the information. (using a spreadsheet to record new vendors). Also, another important element, how can we be sure we are getting the correct banking info. For instance, does the ending of their email have the company name, should we call for verification purposes if it isn't the case? Any relevant information to the topic is good, consider ASPE if necessary.