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PROJECT PROCUREMENT

CASE STUDY

Although the South African Reserve Bank (SARB) is not subject to generally applicable public procurement legislation, its policy provides for the application of best procurement practices, while taking into account the procurement principles entrenched in the Constitution of the Republic of South Africa Act 108 of 1996 (the Constitution) and legislation relating to preferential procurement. Section 217(1) of the Constitution states: When an organ of state in the national, provincial or local sphere of government, or any other institution identified in national legislation, contracts for goods or services, it must do so in accordance with a system which is fair, equitable, transparent, competitive and cost-effective.

The SARBs procurement processes also adhere to generally applicable laws such as the Promotion of Access to Information Act 2 of 2000, the Promotion of Administrative Justice Act 3 of 2000 and the Protection of Personal Information Act 4 of 2013. SARB uses various procurement mechanisms, such as informal quotes, requests for quotations, requests for proposals or requests for tenders etc.

INFORMATION

The SARB has the sole authority to produce, issue and destroy South African currency, and is entrusted to ensure the availability and integrity of the South African rand. The Currency Management Department of SARB is responsible for managing and overseeing the cash supply chain, from planning, distribution and issuance, to destruction of cash. Printed banknotes are

1. transported from the subsidiary to cash centres for issuance to commercial banks. The SARBs cash centres are located in Johannesburg, Durban and Cape Town and are not open for transactions with the public..

Assume that SARB goes on a procurement process to procure inhouse vehicles that will transport cash from the subsidiary to cash centres for issuance to commercial banks. Highly specialized cash in transit vehicles would be procured. SARB would need to communicate the specifications; that is precise parameters or standards that a supplier must meet in order for the purchase (vehicles) to be accepted by the buyer.

QUESTION 3 (25 Marks)

Explain what the technical specifications, functional specifications and performance specifications are and give examples that SARB would use to communicate these to a supplier. Use a table to answer this question. (25 MARKS).

Specification	What it is (describe it)	Examples of such specifications: the vehicle must..
Technical		1. 2.
Functional		1. 2.
Performance		1. 2.

Please answer CRITICALLY and in DETAIL for 25 Marks!

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The SARB and the cash supply chain The cash supply chain consists of numerous interconnected collaborators and multiple paths to and from the consumer, including significant reverse logistic flows. Commercial bank Retailers and other cash nodes ATM Cash consumers (public) ATM Retailers and other cash nodes Commercial bank Cash printing works SARB operations Aka SARB operations Cash centre Cash centre L be ATNO ATM K ATM AM Reverse logistic flow