Plan for your absence Document the key things you you were absent for a week. If you aren't currently working, do this for a previous job or for the tasks and activities you do each day related to school and family. Plan this document and use headings to categorize the tasks and information. Assume you will be out of the office (or home) for a week with no access to email or phone. List how you could cross train another person to be able to do your tasks during your absence. Consider all the details, such as where files can be found, organizational procedures that must be followed, and forms that need to be accessed.