Please write an answer for VENDOR INSTRUCTIONS ( IT'S URGENT)

Vendor Instructions

• RFP Response Format: Describe the format and structure of the response required from the Vendor. Include tables, spreadsheets, lists, etc. if needed to ensure the responses from each vendor will be formatted consistently to aid evaluation.
• Contact Information: Provide the contact details for the responsible purchasing individual within AFLI.
• Applicable Regulations: Unlikely for AFLI, but for government purchasing there may be governing regulations and laws that the vendor must be compliant with.

Background Draft RFP All for Life Part 2 Rashid Khan and Anton Nelson stood back from the white board in the conference room. They had spent the morning developing the "go to Market" requirements to replace the aging and unreliable Material Handling Equipment (MHE) at All for Life Inc. Rashid turned to Anton "what I need from you is a first draft of the RFP Absolutely said Anton! Is there a template or a process to follow?. Rashid peered over his glasses and said perhaps you should spend some time with Bob Bell as he can clarify. Now Remember Rashid, clarity and structure are crucial for an RFP. If you do a poor job on the RFP, evaluating vendor responses will be difficult. Don't forget the evaluation criteria must be included so vendors know how they will be scored. Rashid closed by telling Anton, this is a chance to show us what you can do for AFLI! The process and new MHE is expected to be completed and all MHE on site within 6 months. 2 SCM 5004 All for Life's Requirements .. Needs: Go to Market: Software to track fleet Lift truck (s) Quality MHE but not top of line Conduct an operational review. Recommend a MHE flect composition that meets operational requirements for cost, flexibility, and quality. Provide fleet management, training, and maintenance services. No break-downs - good maintenance program Spare parts Evaluation Criteria: Lowest TCO over three year term. Contract T&C's including flexibility to return equipment or alter fleet composition. Fleet evaluation Training program Low TCO Dealer after sales support Good warranty Dealer with strong financial record: low risk MHE quality based on independent industry reviews and benchmarks. Dealer strength including financial health. Demonstrated ability to manage fleet operations to Multi-year support predetermined downtime targets. from dealer Note: the Needs have translated into an "outsourced fleet management" solution rather than simply specifying a lift truck. 3 . ...... SCM 5004 Draft RFP Guidelines Additional Support Note" Do not Download RFP templates from the Internet! Complete only the first 5 sections for your Draft RFP. The AFLI team has a target start up date of six months (November 2022) (plenty of time for the process to acquire new MHE for AFLI) The RFP has to convey the following information to prospective suppliers: Who is issuing the RFP? What is their business? Why is the organization going to market? What is required? Be open here to welcome supplier input and leverage of their core competencies. What must the supplier provide? How will the selection be made? What is the process? What is the timing? There should be no confusion as to due dates, when the contract will be awarded? When is the start date? SCM 5004 Background Draft RFP All for Life Part 2 Rashid Khan and Anton Nelson stood back from the white board in the conference room. They had spent the morning developing the "go to Market" requirements to replace the aging and unreliable Material Handling Equipment (MHE) at All for Life Inc. Rashid turned to Anton "what I need from you is a first draft of the RFP Absolutely said Anton! Is there a template or a process to follow?. Rashid peered over his glasses and said perhaps you should spend some time with Bob Bell as he can clarify. Now Remember Rashid, clarity and structure are crucial for an RFP. If you do a poor job on the RFP, evaluating vendor responses will be difficult. Don't forget the evaluation criteria must be included so vendors know how they will be scored. Rashid closed by telling Anton, this is a chance to show us what you can do for AFLI! The process and new MHE is expected to be completed and all MHE on site within 6 months. 2 SCM 5004 All for Life's Requirements .. Needs: Go to Market: Software to track fleet Lift truck (s) Quality MHE but not top of line Conduct an operational review. Recommend a MHE flect composition that meets operational requirements for cost, flexibility, and quality. Provide fleet management, training, and maintenance services. No break-downs - good maintenance program Spare parts Evaluation Criteria: Lowest TCO over three year term. Contract T&C's including flexibility to return equipment or alter fleet composition. Fleet evaluation Training program Low TCO Dealer after sales support Good warranty Dealer with strong financial record: low risk MHE quality based on independent industry reviews and benchmarks. Dealer strength including financial health. Demonstrated ability to manage fleet operations to Multi-year support predetermined downtime targets. from dealer Note: the Needs have translated into an "outsourced fleet management" solution rather than simply specifying a lift truck. 3 . ...... SCM 5004 Draft RFP Guidelines Additional Support Note" Do not Download RFP templates from the Internet! Complete only the first 5 sections for your Draft RFP. The AFLI team has a target start up date of six months (November 2022) (plenty of time for the process to acquire new MHE for AFLI) The RFP has to convey the following information to prospective suppliers: Who is issuing the RFP? What is their business? Why is the organization going to market? What is required? Be open here to welcome supplier input and leverage of their core competencies. What must the supplier provide? How will the selection be made? What is the process? What is the timing? There should be no confusion as to due dates, when the contract will be awarded? When is the start date? SCM 5004