PM3220 Project PROJECT: PROJECT MANAGEMENT AND DOCUMENTATION Project Introduction: You have been newly appointed as project manager in a corporate office and have been assigned a project for the new branch offices that are being constructed. The project is due in 6 months. The idea is that three newly constructed medical offices need to be outfitted with new printers and the projects will be worked sequentially. Each office needs a new color printer to prepare high-speed, multi-page reports. The printers must be able to handle both high quality and draft quality color printing back-to-back pages. The printers must come from a major supplier because the company wants to maximize potential discounts for corporate clients. Potential sources include Best Buy, Office Depot, Office Max, and Staples. The printers must come with a significant warranty and a guarantee of quick response for service as down time could significantly influence major project deliverables. The project comprises two parts, which you will submit for evaluation in Modules 3 and 6, respectively. In each part, you will need to prepare and submit the necessary documents for this project idea. You may use the given templates for creating the project deliverables or develop your own templates. Course Learning Objectives Covered: Prepare appropriate documentation including initiating forms, planning forms, executing forms, monitoring and control forms, and closing forms for successful completion of a project. Demonstrate clear, concise, and appropriate communications in all phases of a project. Analyze the relationship between project documentation and communication and organizational change. Analyze the purpose, audience, and timing of primary documents used in project management. Evaluate the effectiveness and efficiency of project documentation and communication. Demonstrate the ability to organize and manage multiple projects during the same time period. PROJECT SUBMISSION PLAN 2 PM3220 Project Project Description/Requirements of Project Part Part Evaluation Criteria Project Assessment Preparation Checklist: Part 1 To prepare for this project, review Chapters 2, 3, 4, 5, 6, and 8 This assessment will be evaluated using from your textbook, The Practical Guide to Project the project rubric. Management Documentation, for information on initiation and planning phases of project management and the documents prepared during these phases. Title: Initiate and Plan Research three companies' websites and identify three potential printers that could meet the requirement. Clarify the warranty coverage and cost. Based on the analysis of the given scenario and your research, prepare the following documents: 1. Project Charter (.docx) 2. Business Case (.docx) 3. High-level RFP (.docx) 4. High-level Quality Management Plan (.docx) 5. Baseline Project Plan (.mpp) Identify the stakeholders and their needs. Based on the need to have project stakeholders actively engaged in the project, prepare a stakeholder communication chart and summarize stakeholder engagement in the process. Submission Requirements: Submit your project documents for evaluation to your instructor. Due: Module 3 2 PM3220 Project Project Description/Requirements of Project Part Part Evaluation Criteria Grading Weight: 12.5% Project Assessment Preparation Checklist: Part 2 To prepare for this project, review Chapters 6, 11, 14, 15, and This assessment will 16 from your textbook, The Practical Guide to Project be evaluated using Management Documentation, for information on execution the project rubric. and closing phases of project management and the documents prepared during these phases. Title: Plan and Execute Based on the deliverables of Project Part 1 and the feedback received from your instructor, you will need to prepare appropriate project documentation to plan and execute the project. Assume that while executing the project, the approval of the purchase order for the printers was delayed by 1 week and the wiring for the network was delayed by 2 weeks, for each facility. An additional technical resource was assigned to the project to share the workload. In light of these developments, prepare the following documents for the project: 1. Communications Plan (.docx) 2. Project Status Report (.docx) 3. Revised Project Plan (.mpp) 4. Post Project Report (.docx) In the post project report, summarize what changes you made to the project plan during the project execution per the given information. How did these changes impact the overall performance of the project in terms of cost, schedule, or resourcing? 2 PM3220 Project Project Description/Requirements of Project Part Part Submission Requirements: Submit your project documents for evaluation to your instructor. Due: Module 6 Grading Weight: 12.5% 2 1 Evaluation Criteria