PMAL$305$: Project Planning & Execution Essentials

Group Project $$ Assignment $1$

A Site for PMI Conference Registration $24-05-2023$

Algoma University $($Brampton Campus$)$ Waffa Adam

TEAM CHARTER

$1\mathrm{.}0$ TEAM IDENTIFICATION BY GURPREET KAUR

NAME EMAIL TIME ZONE$/$ AVAILABILITY COMMENTS

Gurman Will be responsible for authenticating the research and sources provided by the team.

Mansavi Manasvihareshbhai.vekariya@algomab

rampton.ca EST Will be creating Project on Jira.

Gurpreet Kaur Gurpreetkaur$13$@algomabrampton.ca

EST$/$ Monday to Saturday Will coordinate with group members to meet online$/$in person.

Atampreet

Kaur Atampreet.kaur@algomabrampton.ca

EST$/$Tuesday to

Friday Will monitor the progress and

deliverable of the team.

Nandita Will create a Gantt Chart for team collaboration.

$2\mathrm{.}0$ TEAM GOALS

Common goals $$ Identify your objectives and goals.

$$ Select a structure and subject.

$$ Establish a budget.

$$ Decide on a place and a date.

$$ Gather a group of volunteers.

$$ Schedule vendors and speakers.

$$ Look for supporters.

$$ Create your website.

$$ Publicise the event.

Measurement $$ Which will be the main point?

$$ What will attendees of your conference learn?

$$ Who is our intended market?

$$ Is a profit required for our event? If so$,$ what is the intended profit?

$$ What is the price of the tickets?

$$ What good deeds will your conference accomplish?

$$ In what location will your event be held?

$$ How many individuals are expected to show up$?$

Rules $$ Participation of all team members.

$$ Create daily activities to establish a habit.

$$ Establishing a deadline for the project's completion.

$$ Team members should communicate effectively.

$$ Team leaders should possess leadership skills.

$$ Team members should ask for assistance whenever and wherever it is required.

List of Activities $$ Select a structure and a subject

$$ Select a venue, a location, cost of tickets, and vendors.

$$ Decide on a date.

$$ Speakers for research and finalisation

$$ Begin looking for sponsors.

$$ Set up your finances.

$$ Planing in advance

$$ Budgeting

$$ Delegation of Tasks

$$ Advertising

$$ Post$-$ Event feedback

$3\mathrm{.}0$ TEAM ROLES AND RESPONSIBILITIES

Name Specific Role

$$ Choosing the location well in advance of the occasion.

$$ Setting up the branding

$$ Establishing the event budget.

$$ Notifying the field and media about the event.

$$ Managing social media alerts and media releases.

$$ Creating communication materials

$$ On the day of the event, make sure everything is set up correctly and registration runs well by choosing and arranging with suppliers for food, beverages, technology, and d$$cor$.$

PROJECT CHARTER

$1\mathrm{.}0$ PROJECT IDENTIFICATION BY GURPREET KAUR

Project Name A Site for PMI Conference Registration

Description This project designed and develop a website for PMI conference registration.

Sponsor Gurpreet Kaur

Project Manager Gurman Bir Singh Reen

$7\mathrm{.}0$ BUDGET BREAKDOWN BY GURPREET KAUR

Section No Project Classifications Estimated Expanse

$1\mathrm{.}0$

$1\mathrm{.}1$

$1\mathrm{.}2$ Project Planning and Analysis: Accumulating and Analyzing Requirements

Project Coordination and Management

$$2000$

$$3000$

$2\mathrm{.}0$ Development and Design:

$2\mathrm{.}1$ Website design and UI$/$UX $$4500$

$2\mathrm{.}2$ Front$-$end development $$5000$

$2\mathrm{.}3$ Back$-$end Development $$5000$

$2\mathrm{.}4$ Integration of electronic payment systems $$2000$

$2\mathrm{.}5$ User identification $$2000$

$2\mathrm{.}4$ Integration of Food and Hotel Service $$2000$

$3\mathrm{.}0$ Hosting and Networking:

$3\mathrm{.}1$ Hosting Services: $$1500$

$3\mathrm{.}2$ Domain Registration: $$1000$

$3\mathrm{.}3$ SSL Certification: $$1000$

$4\mathrm{.}0$ Quality Assurance and Control:

$4\mathrm{.}1$ Usability testing $$1500$

$4\mathrm{.}2$ Bug Fixing $$1000$

$4\mathrm{.}3$ Security and QA $$2000$

$5\mathrm{.}0$ Reporting and documentation:

$5\mathrm{.}1$ Project Documentation $$1000$

$5\mathrm{.}2$ Usability Testing Report $$1000$

$6\mathrm{.}0$ Marketing and Promotion:

$6\mathrm{.}1$ Advertisement $$1500$

$6\mathrm{.}2$ Digital Marketing $$1500$

$7\mathrm{.}0$ Miscellaneous $$1000$

Total Budget $37500$

Stakeholder's Name Designati on Department Role in Project Type of Stakeholde

r Influence

PROJECT MANAGER

Project manager

Project management office $($PMO$)$ Oversees the entire project, manages resources and ensure project objective are met.

Internal stakeholder High influence as they are responsible for the overall success of the

project.

CONFERENCE ATTNDEES

Attendees$/$ registrants

N$/$A Users of the conference registration site, responsible for registering and accessing conference$-$related

information.

External stakeholder Medium influence, as their needs and satisfaction are important for the success of the registration site.

CONFERENCE ORGANIZRS

Event Planning Committe e$/$Organize rs

Event Management$/$ Conference Planning Provides requirements and specifications for the registration site, collaborates with the development team, and ensures smooth registration and i need constraints and scuccertia according to this project