PMGT 701 Project Instructions

Team Project

This is a team assignment where you will have the opportunity to apply the course content in a practical way by planning a real project. Your team must choose between one of the following types of projects:

The opening of a new business (coffee shop, pet store, restaurant, etc.)

A renovation or redesign of your place (house, condo, apt, room, basement, etc.)

An event (fundraising, business event, etc.)

No matter your choice, the duration of your project must be at least 3 months (from start to conclusion), and it must include a lesson learned session and a celebration event at the end of the project.

The budget for your project is CAD 100,000.00

Project Part 1 (10%)

Initiating

1. Business Case and Project Charter (50 point)

Based on your project choice, create a business case and a project charter for your project. Provide as many details as possible as these documents will serve as the basis for your project planning.

2. Stakeholder Register (20 points)

You must identify all stakeholders for your project creating a stakeholder register, including:

Minimum 15 stakeholders

Internal and external stakeholders including government (permits)

Their interest/participation in the project

3. Stakeholder Assessment (20 points) and Power/Interest grid (10 points)

Based on your stakeholder register, analyze your stakeholders identifying their power and interest in your project. Verify their engagement level and describe potential management strategies to deal with them. The management strategies need to be specific for your project/stakeholder.

Create a power interest grid including all your stakeholders.

Project Part 2 (10%)

Planning Scope

Based on your project information, i.e. Business case, Project charter, Stakeholder needs and wants, and other available information, you must create 2 documents:

Requirements Traceability Matrix (50 points)

Considering your project stakeholders, create a list of requirements (must, should, could and will not). Your list must have at least 2 requirements per stakeholder and 50 requirements in total. The requirements must be connected to at least one WBS element.

WBS (50 points)

Considering your project deliverables and approach (how you will execute and control your project), create your project WBS. Start identifying the deliverables or project phases and break it down into work that need to be performed to complete the phase or produce the desired deliverable.

Start with level 1.0 as your project name

Level 1.1 - Project Management

Tabular or Graphical format

Minimum 3 levels of decomposition (1.1.1.1)

Consider creating a list of deliverables for your project before you start.

Project Part 3 (10%)

Planning Schedule and Cost

Now that you have defined your project scope, it is time for schedule and cost planning. For this assignment, you must prepare 3 documents:

Project Schedule and Milestone report (50 points)

Create a Schedule for your project, including the main tasks and important milestones for your project. You schedule must have a logical sequencing of activities, some parallel activities and project management activities covering the entire duration of your project.

Project Budget (50 points)

Here you will provide a cost breakdown for your project. If your cost estimate is bigger than the given budget, you should identify areas where the cost/scope can be reduced. Note that:

The cost estimate must detail information by WBS element, including hourly (HR) and fixed costs.

The cost must be divided by month according to your project timeline

The cost estimate must include 10% as management reserve and 5% for risk contingency (on top of given budget)

Project Part 4 (10%)

Planning Risk

Risk Register (50 points)

Congratulations, you are in the final sprint of your team project planning.

Identify at least 20 risks for your project. For each risk, you should provide the basic information (risk number, risk, description, category, risk owner, and root cause) and identify possible mitigation actions.

Then, perform the qualitative analysis (probability and impact) and rank your risks based on the risk exposure (probability x impact).

For the top 5 risks, identify triggers and potential responses.

Lessons Learned (50 points)

Running a project is always a challenge. It also is an amazing opportunity to learn from our mistakes and from things that went well in our projects. Describe the lessons learned for each team member during this project covering all parts of your report.

Include a summary section with possible improvements.