Preparation: Review Chapter 11, Learning Objective 4 (LO-4) on Producing Formal Reports. Pay particular attention to the memo of transmittal example and notations on P. 301. Review the "Components of an analytical report" document found in Week 10 on Beachboard. Specifically, focus on the Transmittal letter component and its description.

Writing Scenario: You are president of the Friends of the Library, a nonprofit group that raises funds and provides volunteers to support your local library. Every February, you send a report of the previous year's activities and accomplishments to the County Arts Council, which provides an annual grant of $1,000 toward your group's summer reading festival. Now it's February 6, and you've completed your formal report. Here are the highlights: Back-to-school book sale raised $2,000. Holiday craft fair raised $1,100. Promotion and prizes for the summer reading festival cost $1,450.00. Materials for children's program featuring local authors cost $125. New reference databases for the library's career center cost $850. Bookmarks promoting the library's website cost $200.

Writing Directions: Write a letter of transmittal (see Figure 11.13, p. 301) to Erica Maki, the council's director. Because she is expecting this report, you can use the direct approach. Be sure to express gratitude for the council's ongoing financial support.