Question: Prepare a task-level document flowchart of the process described below Amity Clinic, LLC using a computer graphics software program. In Amity Clinic, warehouse supervisors monitor
Prepare a task-level document flowchart of the process described below Amity Clinic, LLC using a computer graphics software program.
In Amity Clinic, warehouse supervisors monitor incoming medical supplies. Warehouse supervisors are located at the receiving dock of the clinic. They are responsible for receiving, inspecting and recording each delivery for correct items, quantity and quality. When a delivery comes in, a supervisor reviews the goods and manually creates a receiving report. The supervisor prints a copy of the related purchase order from the purchase order transaction file and compares the receiving report to the purchase order for quantity or item differences. If there is a difference, the supervisor works with the Emergency department manager to resolve the discrepancy. When no differences exist, the supervisor stamps the original receiving report approved and keys the data into the ERP system to update the inventory master file. The general ledger is automatically updated when changes are made to these records. The approved receiving report and the purchase order print out are sent to the accounts payable department of Amity Clinic. The approved receiving report and purchase order are received in Accounts Payable where a cash disbursement clerk manually creates a check on carbon copy based on the supporting documentation. Vendors allow Amity Clinic to make partial payments by the 20th of each month for all deliveries made during the preceding months. The original check is mailed to the vendor and the carbon copy is sent to accounting.
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