PROGRAM BUDGETING- I need help with the 5 questions at the bottom and doing step 1-3 at the top too.

Overview of Exercise In this exercise, you will first help design an overall a framework for the budget. You will then review a program structure for the Adams County Library sys request from a member of the library staff to buy a tem. To do so, you must outline a set of program new bookmobile and to fund associated operating goals that the library is trying to achieve to serve as expenses. In response, you will write a memo Program Budgeting 239 explaining how the request should be stated in terms of a program budget ask yourself: What do libraries dot What services do they try to providel (Note: Although this information isn't necessary to complete this exercise, to provide continuity with Exercises 12 and 13, assume that you are now in FY 3: If you like, fill in appropriate dates on memos) INSTRUCTIONS Step One Assume that you are A C. Andrews, deputy budget director for Adams County, Read the memo addressed to you from Budget Director Johnson Form 661, and use Form 67 to outline a set of sub- programs for the Adams County Library that could be used as a program budgeting framework Because the purpose of this exercise is simply to get you to think in program budgeting terms, there is no expectation that you have any detailed knowledge of library administration. It draw on your general experience with public for college libraries, and Step Two Review Form 68 and formulate a response to Budget Officer Tome en form 69. Remind Tome that such requests must be submitted in a program format. and make some suggestions as to how this might be done. (Hint: Are there any alternative ways to meet these service goal Step Three Answer the questions on Form 70 Ger FORM 66 February 25, 20_ TO: AC Andrews Deputy Budget Director FROM: Sarah T. Johnson Budget Director RE: Revisions in Library Budget Format Now that we finally seem to have goten everyone to agree on program categories for the new format, we need to move ahead and devise appropriate subprograms, elements, and subelements. Although the staff in each operating unit will carry out most of this work, is important that we provide some technical assistance a this stage of the process. Despite our training sessions, most of the department heads still do not understand program budgeting rd like you to act as technical liaison with the library people. Your help with their performance budget gave you good insight into what's going on over there. Here's what I would like you to dos Try to get the library staff to stop think- ing in line item and performance terms. Help them categorize library services by program, by what they are trying to accomplish. Disabuse them of the notion that cataloging is a public servicel But don't develop the entire bud- get structure for them. Confine your efforts to the subprogram level. Identify a set of subprograms and provide a brief set of definitions and objectives. As you know, the library has been designated the sole administrative unit responsible for the program category"Library and Information Services. The library's entire operating budget is to be presented in this category. WOW 241 FORM 67 Draft Program Budget Summary PROGRAM: Information and Library Services ADMINISTRATIVE UNIT Adams County Library SUBPROGRAM: SUBPROGRAM: SUBPROGRAM: SUBPROGRAM: SUBPROGRAM: 2007 by Phuo, Inc 243 FORM 68 April 23, 20_ TO: LC. Tome, Budget Officer Adams County Library FROM: Stacks, Head Librarian Main Branch RE: Funds for a New Bookmobile We have received increasingly insistent requests from residents of North Waynesfield to open a new branch library. They point out, quite accurately. that the closest library facilities are over 6 miles away and that the steadily growing population in North Waynesfield warrants beter and more convenient library services. I think we need to do something for these people this year. Consequently I am submitting a supplemental budget request for a new bookmobile unit. The estimated costs are as follows: Bookmobile truck $31.000 Driver-librarian salary 23,000 Books and periodicals 11,000 Maintenance expenses 5,000 Although the total costs for the first year will be fairly high ($70,0001, once we have the additional truck it won't be so expensive in future years. Also, I figure we'll have to use this truck in North Waynesfield only about half time, we can use it to fill service gaps in other areas of the county when it isn't in North Waynesfield. AN 245 FORM 69 May 2, 20_ TO LC. Tome, Budget Officer Adams County Library FROM: A.C. Andrews, Deputy Budget Director Adams County Bookmobile Request RE: Cew by 247 FORM 70 Questions 1. What advantages, if any, do you see in using a program budget format? Would library services likely be improved if the Adams County Library used the subprogram structure you devised? if so, in what ways! If not, why not? 2. What was the problem with the budget request that Stacks submitted to Tome? Do you think a program format would help Tome make a more intelligent decision? 3. Given the analytical difficulties presented by program budgeting do you think it is worthwhile to justify all budget requests every year in program terms? Would it be better to limit detailed program analyses to big ticker" or expensive items and have other things presented in a simpler, incremental fashion! Co by midon, the 249 4. Who benefits from program budgeting? Do you suppose it would tend to give more political and administrative power to some officials than others? If so, which ones? 5. Assume you are a member of the county board of supervisors Would you rather see a budget submitted in a program format or have a line-item or performance presentation 250