PROJ592 COURSE PROJECT GUIDELINES Course Project Part 1Due Week 1 (graded, 40 points) MS Project Tutorials 5 points 1. Before starting your Course Project assignments, watch the MS Project videos and tutorials listed below. Schedule Your Work (WBS) Create a Timeline video Note: For a more comprehensive exploration of Microsoft Project additional features, check out the tutorials and guides available in the Course Project area at the end of the document. 2. After watching the videos, submit a brief description of the main MS Project features and functions illustrated in the tutorials (those you find most helpful for your project). 3. Submit your assignment as a Word Document to the Dropbox using the proper filename convention. Project Proposal 10 points 1. Select a project topic that contains sufficient details to demonstrate your understanding of the course concepts. Here are some ideas for project topics. Making a blockbuster big budget movie Planning a destination family reunion for 150 people Starting a socially conscious charitable foundation Designing a planned community Planning a trip around the world 1 Planning a presidential campaign Starting a new magazine Your own choice of topic for a project 2. Complete the Project Proposal Template with the information requested. This document is available in the \"Guidelines\" section inside the Course Project page. 3. Submit your assignment to the Dropbox using the proper filename convention. Preliminary Task Report and Resource Report 20 points 1. Select the Project Management Institute Process Template from the MS Project 2013 application available at the Student Software Store or in the Citrix iLabboth applications are accessible from the Course Resources area in Course Home. 2. Follow the Procedures to Download MS Project Guide instructions on how to access the Student Software Store. This document is available in the \"Guidelines\" section inside the Course Project page. 3. To populate the WBS Schedule page, enter data from your Project Proposal. (Remove any content that is not your project.) 2 4. Print the Reports by navigating to: [REPORT>Dashboards>Project Overview]. 5. Submit your Project Overview and Work Overview Reports to the Dropbox using the proper filename convention. 6. Submit your MS Project working file (.mpp) to the Dropbox using the proper filename convention. Stakeholder Communication 5 points 1. Draft an e-mail message as a Word Document addressed to the project team. Your message should provide a high-level overview of key elements of your selected project topic: objectives, cost, duration, success measurements, and so forth. It will accompany the two reports: Project Overview and Work Overview Reports. 2. Submit your assignment to the Dropbox using the proper filename convention. 3 Course Project Part 2Due Week 2 (graded, 35 points) Scope Statement 10 points 1. Complete the Project Scope Template following the guidelines found in the PMBOK Guide in Chapter 5: Project Scope Management. This document is available in the \"Guidelines\" section inside the Course Project page. 2. Submit your assignment to the Dropbox using the proper filename convention. Detailed Resource Loaded Baseline WBS and Schedule 20 points 1. Using your Project Scope Template, input your work packages into MS Project. Please see this Project Sample for an example of a well-developed WBS (work breakdown structure). This document is available in the \"Guidelines\" section inside the Course Project page. 2. The WBS should be created in MS Project following standard indent and hanging indent practices used in WBS creation. The WBS and schedule must have proper grouping, indenting, and coding for approximately 25 to 40 line items. 3. Baseline Resource Plan: a. Load resources and produce a baseline resource plan. b. Review resources and Gantt chart. c. Produce and print both reports as .pdf documents: Overallocated Resources and Resource Overview Report. 4 Note: If your resources are leveled, there should be no unrealistically loaded resources. 4. Submit your MS Project working file (.mpp) to the Dropbox using the proper filename convention. Reports 5 points 1. Complete a Cost Overview Report; go to [REPORT>Dashboards (click on the dropdown arrow)>Cost Overview]. See below: Overallocated Resource, Resource Overview reports, and the Cost Overview Report: 2. Submit the Cost Overview Report as a .pdf document to the Dropbox using the proper filename convention. 3. In an MS Word document, discuss how you balance the scope and budget, as the requirements you initially gathered will no doubt exceed your budget, and new priorities will have to be set (maximum of two paragraphs). 4. Submit your Word document to the Dropbox using the proper filename convention. Course Project Part 3Due Week 3 (graded, 35 points) 5 Network Diagram 20 points 1. Complete your Network Diagram. Go to [TASK >Gantt Chart (click on the dropdown arrow)>Network Diagram] to determine if your project is logically sequenced and to ensure that you have captured your dependencies by linking the appropriate tasks. See below. 2. Create a network diagram that captures the logical relationships, including dependencies. 3. Submit a copy of your MS Project working .mpp file (Network Diagram) to the Dropbox using the proper filename convention. It will be reviewed for the logical relationships between work packages. Gantt Chart 10 points 1. Complete a Gantt chart depicting the critical path for the project. 2. Save as a .pdf document, showing the Critical Tasks; go to [View>Gantt Chart>Format and then Filter, and select Critical tasks]. See below. 3. Submit your .pdf document to the Dropbox using the proper filename convention. 6 Balancing Scope and Budget Discussion 5 points 1. Create a Word document discussing in a narrative (at least two paragraphs) how you balance scope and budget. As the requirements you initially gathered will no doubt exceed your budget, new priorities will have to be set. If your resources do not exceed your budget, then discuss what you did when developing your project plan to ensure this result. 2. Submit your document to the Dropbox using the proper filename convention. Course Project Part 4Due Week 4 (graded, 40 points) Resource Leveling 30 points 1. Level the resources and submit the Overallocated Resources Report. 2. Using the Overallocated Resources and Resource Overview Reports as a starting point, level your resources so that you can submit an Overallocated Resource Report that shows no overallocated resources. 3. Go to [RESOURCES>Level All] - see below. 4. Submit a copy of the Overallocated Resource Report as a .pdf document, along with a copy of your MS Project working .mpp file to the Dropbox using the proper filename convention. RACI 10 points 1. Develop a RACI chart for the project according to the description on page 183 of the textbook. 2. Submit it to the Dropbox as an MS Word or MS Excel file. 7 Course Project Part 5Due Week 5 (graded, 35 points) Earned Value Analysis 15 points Set the project status date to a date that is halfway through your project. Your project should show the tasks completed as of that date and any cost changes that have occurred. At least 10% of your task should reflect a cost overrun and 5% should come in below budget. You can choose which tasks to modify. See below: 1. Complete the Earned Value Analysis (EVA) utilizing all three methods. Go to [REPORT>Costs>Earned Value Report]. See below: 8 2. Submit your Earned Value Report to the Dropbox as a .pdf document along with a copy of your MS Project working .mpp file to the Dropbox using the proper filename convention. Project Status Communication 20 points Interpret the results of the EVA and write a narrative as a Project Status communication in an MS Word document. The interpretation of the following calculation is required: 9 1. Variance Analysis 2. Performance Index 3. Project Percentage Analysis Course Project Part 6Due Week 6 (graded, 105 points) Final Project Report 105 points Create a Management Update presentation using MS PowerPoint. The presentation should focus on comparing the planned schedule with the actual schedule. Discuss why the variation occurred. It should provide a similar discussion about the planned versus actual budget. Course Project Weeks 1-6 Total: 290 points Course Project Part 7Due Week 8 (graded, 250 points) Final Course Project 250 points 1. You will start to work on your Final Course Project in Week 7, to be completed and submitted in Week 8. 2. The Final Course Project will be structured according to the sections described in the Grading Rubricrefer to the Course Project for details. 3. Each section should include the appropriate details, along with a proper discussion about the data used, as well as the project manager's analysis and interpretation of the information. Submission Requirements 10 The Final Course Project must be submitted as a single document in MS Word. Information or details created with other tools like Excel or MS Project, such as tables, charts, or graphs, must be incorporated into the MS Word file submittal as an inserted object, such as a JPEG. (For help with MS Project, see the video tutorials available in the Course Project area). Failure to follow this requirement will result in the return of the proposal for reformatting to the requested MS Word format. You may insert objects into the body of your paper to support your discussion if they are half a page or less. Larger items should be included in an appendix with appropriate references to this information. It must include a cover page. As a guide, the body of the Final Course Project should be between 5 and 10 pages in length (not including cover page, appendix, etc.). Submit the Final Course Project document to the Week 8: Final Course Project Dropbox using the proper filename convention. 11 MS Project Tutorials Paula Gonzalez Chavarria 7/8/17 PROJ 592 Schedule Your work By knowing how to use Project you can create a to do list into a full project. You can add a task by typing the tasks name onto the grid and if it takes too long you can copy and paste it from a different program. The list can also be created from most important to least by indenting or out denting the task. By creating subtasks their values role-up into a summary task. A task dependency can also be created in which the effect of one task affects the other. Create a Timeline Project timeline is a snapshot of milestones of a status meeting. You can add tasks one by one or by many at a time to your timeline. We are also allowed to change the look of how it will be presented by changing the font and colors of the tasks. It is also allowed to be copied and pasted into any other program that allows graphics. OVERALLOCATED RESOURCES OVERALLOCATION Surplus work assigned to overallocated resources. To resolve overallocations use Team Planner View WORK STATUS Work status for overallocated resources. 9 hrs 140 hrs 8 hrs 120 hrs 7 hrs 6 hrs 100 hrs 5 hrs 80 hrs 4 hrs 128 hrs 60 hrs 2 hrs 96 hrs 1 hrs 0 hrs 20 hrs 0 hrs 0 hrs management team Actual Work 0 hrs Landscaping Crew Remaining Work 5/14/16 5/21/16 5/28/16 6/4/16 6/11/16 6/18/16 6/25/16 7/2/16 7/9/16 7/16/16 7/23/16 7/30/16 8/6/16 8/13/16 8/20/16 8/27/16 9/3/16 9/10/16 9/17/16 9/24/16 10/1/16 10/8/16 10/15/16 10/22/16 10/29/16 40 hrs 3 hrs Overallocation (management team) Overallocation (Landscaping Crew) RESOURCE OVERVIEW WORK STATUS % work done by all the work resources. RESOURCE STATS Work status for all work resources. 1% 1% 1% 1% 1% 1% 0% 0% 0% 0% 0% 300 hrs 250 hrs 200 hrs 150 hrs 100 hrs 50 hrs 0 hrs Actual Work Remaining Work % Work Complete Baseline Work RESOURCE STATUS Remaing work for all work resources. Name Start Finish Remaining Work Resource Manager Mon 8/1/16 Mon 10/31/16 96 hrs Project team Fri 7/29/16 Wed 11/2/16 72 hrs labor 1 Fri 8/26/16 Tue 10/18/16 72 hrs labor 2 Fri 8/26/16 Tue 10/18/16 72 hrs labor 3 Fri 8/26/16 Tue 10/18/16 72 hrs Inspection team Thu 11/3/16 Thu 11/3/16 8 hrs management team Fri 7/29/16 Thu 11/3/16 96 hrs Demolishing Crew Wed 8/10/16 Thu 8/11/16 16 hrs Construction Crew Tue 8/16/16 Thu 10/6/16 248 hrs Landscaping Crew Thu 8/11/16 Thu 11/3/16 128 hrs Finance analyst Mon 8/8/16 Mon 9/12/16 48 hrs