Project Management Software

$[$CLOs: $4,8]$

Scenario

Roto Air has decided to use Smartsheet as the software for project management and collaboration. The Quick Drop $100$ Transition team will be the first to use it$.$ In this exercise you will be preparing a Work Breakdown Structure that you will be sending in PDF format to your project sponsor and team members.

You will enter into a self$-$teaching exercise based on selected project information that will be provided to you. In preparation you will need to navigate to smartsheet.com and create a Free account.

Assignment: Project Management Software

This is a learning exercise using data provided to you. Please do not enter different or additional data. While the software is user friendly and quite intuitive, it$$s UI $($user interface$)$ is subject to frequent changes. Be sure to check out the help section by visiting www$.$smartsheet.com$/$help

Links to an external site. if you run into any issues. Complete the following steps to create the report:

Navigate to smartsheet.com.

Login using your email address and password.

Create a new tab$/$ a New Project Sheet.

Save the sheet as Quick Drop $100$ Transition and your last name.

Under Task Name for row $1,$ enter Kickoff Meeting.

Enter $1$ in Duration. $($Durations have been set to display days$).$

Enter today$$s date under Start.

Enter your first name under Assigned To$.$ Note: Depending on your view, you may have to slide the right$-$side vertical border of the Predecessors column to the right to view the Assigned To column.

Enter Order Long Lead Items as Task Name $2.$ Then enter Predecessors $1.$

Enter Write Specifications for Rotor Forming Machine as Task Name $3.$ Hit the Indent Right icon. Then enter Duration $2,$ Predecessors $1,$ Assigned To Jackie.

Enter Send Requests for Proposals as Task Name $4.$ Then enter Duration $1,$ Predecessors $3,$ Assigned To Jackie.

Enter Evaluate Proposals as Task Name $5.$ Then enter Duration $1,$ Predecessors $4,$ Assigned To Your First Name.

Enter Forward Purchase Requisition to Purchasing as Task Name $6.$ Then enter Duration $1,$ Predecessors $5,$ Assigned To Jackie.

Enter Write Product Assembly Manual as Task Name $7.$ Then enter Duration $12,$ Predecessors $1.$ Hit the Indent Left icon.

Enter Gather Engineering Specifications as Task Name $8.$ Hit the Indent Right icon. Then enter Duration $2,$ Assigned To John.

Enter Write Mechanical Instructions as Task Name $9.$ Then enter Duration $5,$ Predecessors $8,$ Assigned To John.

Enter Write Electrical Instructions as Task Name $10.$ Then enter Duration $4,$ Predecessors $8,$ Assigned To Jose.

Enter Write Test Instructions as Task Name $11.$ Then enter Duration $4,$ Predecessors $9,10,$ Assigned To Shawn.

Enter Release Manual For Reproduction as Task Name $12.$ Then enter Duration $1,$ Predecessors $11,$ Assigned To John.

If all went well, you would have an indented Work Breakout Schedule $($WBS$)$ under 'Task Name', task durations, task start, and finish dates, predecessors, a list of owners $($Under 'Assigned To$\text{'})$ and a Gantt chart showing a clear visual display of your project. Congratulations on your first use of a powerful new tool!

Hint: Your duration data was entered correctly if the Duration on line $2$ is $5$ and on line $7$ is $12.$ These values are calculated by the software and cannot be entered manually. Note: Students still need to ensure that their predecessor data was entered correctly.

Look up the instructions on Smartsheet.com$/$help website to to wxport your work to PDF using landscape orientation.

The final document should be one page, contain the required information, and be visually appealing. Required information: Work Breakdown Schedule $($WBS$),$ task durations, task start and finish dates, a list of owners and a Gantt chart showing a clear visual display of your project.

Save to your hard drive. Submit the PDF file to the classroom for grading. No title page, references is required.