Project Scope Statement Project Name Odin's Cave Project Manager Owner(s) EC , TT , NV EC , TT , NV Statement of WorkProject Description and Project Product Project Number Prioritization 1420 I Odin's Cave is the next level when it comes to functional fitness. It will be a place to learn, as well as refine, self-defense skills accommodated with Crossfit style gym that has the right workout equipment and experienced MMA and Crossfit certified trainers for you. Crossfit gyms and MMA dojos can be extremely costly alone. The stress for scheduling and budgeting between two gyms can be alleviated by going to one place. The team plans to research the best areas for marketing the gym, most accessible in areas where the competition, if any, does not exist. In the meantime the resourcing of contractors for the interior design, such as drywall, IT, weights and equipment setup, MMA octagon etc. To prepare for when the location is found, the next step is finding out what it would take to inspect the building, such as fire, asbestos, plumbing, roof etc. Once the Inspections are complete, the next step would be to recruit the trainers and instructors. If there are any parking issues, contractors would be researched for paving a lot. Once all areas are complete, the gym will start with the crossfit workouts to build the clientele and base. Then once the ring and MMA instructors show up, start the combination of both. Project Deliverables Functional training by experts in each field: Crossfit Brazilian Jujitsu Mixed Martial Arts Judo Kickboxing Different memberships based on training package. Octagon to be used for training, practice and competitions. Exercise equipment High Speed Internet connection with Wi-Fi hotspot Locker rooms Private showers Sauna Protein Shake bar Central cooling system. Project Objectives The objective of this project is to face competition in the fitness sector that is looking to expand our business to gain market share and revenue by gaining recognition within the health and wellness market. Currently they have a small gym location in Roswell Ga, and our amenities include a front desk, basic gym equipment, and locker room. This project will address the need to expand. The project will complete this objective by renovating a new, larger location that will become a formal headquarters for Odin's Cave and adding in amenities such as a protein shake bar, a sauna, and introduction of a supplement line. The protein shake bar will be made available through a contract with an existing company who will pay rent in order to operate within the gym. The supplement line will also be a contract with an outside vendor. They will create the supplements and Odin's Cave will sell them at this new location. Project Assumptions What are the assumptions on which the project is based? Project assumptions are those things we believe to be true without proof for planning purposes. For our software development, we might assume that users will be available to test when needed. We have no way to know this for sure during project planning; thus, it is an assumption for our project. You should have at least 15-20 assumptions. Project Constraints 1. The right location not found within 30 days of loan approval from the bank. 2. The contract for renting the space falls through. 3. The location's landlord decides to sell the place or not renew the contract. 4. Site fails inspections. 5. Bank denies loan/ Cannot find a lender. 6. Weights/Equipment not delivered. 7. Octagon not delivered. 8. Contractors fail to show/or back out 9. Cannot find instructors 10. Weather restricts contractors Exclusions To be included: The boundaries would be to allow such minor changes to the starting design of the project if necessary once started. If project needs to be extended for completion of the project. The exclusion of this project is last minute switching of locations. To not be included: Operating budget Interviewing and training of staff Acceptance Criteria Develop a checklist that will be used by the customer to measure your performance for the project. This includes the following: What must the product be able to do when completed to be acceptable to the customer? What standards or regulations must the product meet? What performance specifications must the product meet to be acceptable to the customer? For example, the new application developed must be installed in accordance with the standard equipment and specifications; functionality tested by the user and accepted prior to implementation. Technical The technical requirements needed for this project is resistance training Requirements equipment, free weights and a host of cardio equipment, such as treadmills and recumbent bicycles. Other considerations include the need for exercise mats for clients to utilize while stretching or during yoga classes. Odin's gym will need to consider equipment specific to everyone's needs. For instance, protective equipment and punching bags. We will need to have financing to purchase or lease space and equipment. This should be considered before you embark on your venture as the business represents a substantial investment of resources. Another consideration is the need to hire employees, such as front desk staff, membership sales consultants and personal trainers. Microsoft Windows Vista, Service Pack 2 Microsoft Windows 7*, Service Pack 1 Microsoft Windows 8.1 Dual Video Card is required this will connect two monitors to your employees computer Type Name Project Manager Approval APPROVALS Signature Date TT 07/24/2015 Customer or Sponsor Approval NV 07/24/2015 Project/Company Name Communication Plan Overview The purpose of a Communications Plan is to document the key elements of a communications strategy, including: Frequency (Schedule) Method of Delivery Recipients Format Owner Effective communication can be: Formal or Informal Verbal or Written Periodic or As Needed ELEMENTS TO INCLUDE IN THE COMMUNICATION PLAN The format of a Communication plan can vary, but they should include the following types of information: WHAT Type of Meeting WHEN Frequency Day Time WHAT WHEN Type of Communication Frequency Day (if applicable) VERBAL COMMUNICATION WHERE OWNER ATTENDEES Meeting Meeting Project Team Members (it is good to Location Owner identify them by role or title if possible) WRITTEN COMMUNICATION METHOD OF SENDER DELIVERY Electronic? Person or Group Paper? responsible for sending RECEIVER Person or Group who receives the information EXAMPLE OF A COMMUNICATION PLAN: This document outlines the plan of communication for the XYZ Project Team. WHAT Status Meeting Called Meetings WHEN Every 2 weeks Monday 10-noon As Needed WHAT Meeting Minutes Action Item Log Meeting Agenda Status Reports to Project Manager Status Reports to Strategic Alignment Team Project Schedule Updates WHERE 28G1 OWNER Project Manager ATTENDEES Project Team TBD Person who calls & leads meeting To Be Determined WRITTEN COMMUNICATION METHOD OF SENDER DELIVERY 2 days after the EMAIL Note Taker meeting 4 days after the EMAIL Note Taker PMO Status meeting 2 days before a EMAIL Meeting meeting Facilitator Weekly Paper Copy Team Members Tuesday By noon DUE WHEN Every 2 weeks Tuesday By COB Update Project Schedule then EMAIL Team Members RECEIVER All participants All participants All meeting participants Project Manager Implementation Schedule Owner