Project Scope Statement

Project Title: ProVideo Technology Project Objective$($s$)$: The primary goal of this project is to assess and implement an optimal storage solution for PVT$$s increased inventory due to higher$-$than$-$expected demand. The project will also focus on improving logistics operations, selecting the most beneficial insurance options, evaluating suitable Incoterms, and resolving transportation challenges associated with lithium batteries. Project Scope:

Project deliverables: $$ Feasibility report on the construction of a new warehouse versus outsourcing to a third$-$party logistics $(3$PL$)$ provider. $$ Comprehensive insurance assessment and selection of the best coverage option for importing goods. $$ SWOT analysis and risk assessment for selecting Incoterms. $$ Transportation plan and risk mitigation strategy for lithium batteries.

Project boundaries: Inclusions: $$ Assessment of storage options. $$ Evaluation of logistics insurance options. $$ Recommendation for the best Incoterms. $$ Solutions for transportation challenges related to dangerous goods $($lithium batteries$).$ Exclusions: $$ Marketing strategies for new products. $$ Development of new distribution channels. $$ Product design or manufacturing improvements.

In$-$scope activities: $$ Requirements gathering for storage options $($build or outsource$).$ Cost analysis and comparison of insurance options for container shipments. $$ Incoterms comparison and selection. $$ Development of transportation strategies and risk mitigation for dangerous goods.

Out$-$of$-$scope activities: $$ Marketing and advertising campaigns. $$ Expansion of product lines. $$ Regulatory approvals unrelated to logistics and storage.

Constraints: $$ Budget constraints for storage solutions. $$ Limited time before upcoming trade shows. $$ Labor availability at $$45/$hour for team members and $$75/$hour for the Logistics Manager. $$ Space limitations in existing facilities.

Assumptions: $$ PVT will continue to experience strong demand for the Tough Cam and accessories. $$ Trade shows in Toronto and Halifax will proceed as scheduled. $$ Warehouse expansion or outsourcing will be feasible within the project timeline. $$ All necessary resources $($human and financial$)$ will be available when required.

Dependencies: $$ Availability of public warehousing space in the Vancouver area. $$ Timely shipment of accessories from the Chinese supplier. $$ Coordination with international freight forwarding services for insurance coverage. $$ Transportation availability for lithium batteries to Halifax within $4$ days.

Project Milestones:

Assessment for storage: Complete feasibility study for storage options Timeline: Week $1-3$

Insurance: Finalize insurance selection for full container load shipments Timeline: Week $4-6$

Incoterms: Complete Incoterms SWOT analysis and risk assessment Timeline: Week $7-9$

Transportation: Develop transportation and risk mitigation plan for lithium batteries Timeline: Week $10-12$

Project Risks:

Risk: Delayed decision on storage solution could affect inventory management Mitigation Strategy: Prioritize feasibility study early in the project timeline.

Risk: Transportation issues with lithium batteries may lead to missed trade show deadlines Mitigation Strategy: Use expedited courier services and confirm arrangements in advance.

Project Stakeholders: $$ Logistics Manager: Oversees all logistics$-$related activities. $$ Finance Officer: Responsible for budgeting and financial analysis. $$ Risk Assessment Specialist: Focuses on evaluating project risks and developing mitigation strategies. $$ Operations Manager: Ensures the smooth execution of project deliverables.

Approval: Barb Salter Date: $09-09-2024$

Project Managers: Collins Eze Ibrahim Fashina Business Case Project Name Project Managers ProVideo Technology Collins, Fashina Team Project Duration Damilare, Omotayo and Kamrul $12$ Weeks

Executive Summary ProVideo Technology $($PVT$)$ is a mobile video camera equipment market that has become one big success story where the company has attained a $40\%$ market share. This is the situation that PVT must deal with in optimizing their storage and logistics$.$ Their "Tough Cam" has gained a lot of demand and with the new accessories that a Chinese supplier brought, the company is in the dilemma of storage and logistics optimization. This project intends to find out whether PVT should construct a new warehouse or outsource to a third$-$party logistics provider $(3$PL$),$ evaluate cargo insurance for imported goods, choose the best Incoterms for the supply chain, and solve a transport challenge with lithium batteries. The expected outcomes include increased storage space, enhanced logistics operations, affordable insurance coverage, and speedy transportation solutions.

Project Background ProVideo Technology $($PVT$)$ is recognized as a principal reseller in the Canadian film and TV industry and has surpassed the planned market share for the Tough Cam product. The initial success has, howeve, give me an workbreakdown structure based on