- Proofreading is important. Careless errors in documents can damage your credibility and be costly. Avoid costly errors by establishing systematic procedures for proofreading and revising documents. Both you and the reader will benefit.

When proofreading, which procedures should you follow? Check all that apply.

Rely on spell-check to catch all your spelling errors.

Begin by proofing for content and organization.

Check word usage for the proper use of words.

Concentrate first on grammatical errors.

Review format and layout in print preview mode.

- What question should you ask yourself when proofreading for organization?

Should this document be one page or longer?

Does the message treat the receiver ethically?

Is the presentation of the main idea based on the receivers likely reaction?

Read the passage. As you read, look for mechanical errors. Answer the corresponding questions.

[1] Our survey indicates that in the past three months, employees ability to self-identify personal strengths and weaknesses has improved 12 percent. [2] Initial data analysis indicates that this ability to self-reflect has improved the productivity of work groups and teams. [3] This change will likely have an affect on the companys bottom line.

- Which mechanical error appears in sentence 3?

Word substitution

Jargon

Punctuation

- What is the best revision of sentence 3?

This change will likely have an affect on the companys bottom line.

This change will likely have an effect on the companys bottom line.

This change will likely have an affect on the companys revenue.

Evaluate the format and layout of this email message, and then answer the question.

To: Tim Lizarrga

From: Lucretia Morenni

Date: Monday, February 1

Subject: Re: Trade Show Display Specifications

Dear Tim,

Thanks for responding so quickly. I have two more questions for you. 1. Does the convention center provide table linens? 2. How much time do vendors need to register that Monday? Please respond at your earliest convenience. I look forward to hearing from you soon.

Sincerely,

Lucy Morenni

- How should Lucy improve the format and visual impact of this message?

No change is necessary. The visual impact and format are strong.

Break the text to add more space and place the questions in a list.

Remove the bold font on the numbered questions.